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Executive Assistant, New EU HQ! Zurich

Employer
NonStop Consulting
Location
Zug
Salary
£58302.30 - £74960.10 per annum
Closing date
Nov 29, 2019

View more

Sector
Pharmaceutical, Purchasing/Procurement
Contract Type
Employee
Hours
Full Time
Organization Type
Clinical Practice
Jobseeker Type
Entry Level and Graduate

Job Details

Executive Assistant/Administrative Coordinator, 60%, 6 Month contract, European HQ for a top tier Pharma company

Excellent opportunity to work for a well respected Pharmaceutical Company who make life saving drugs for patients across the world. Due to a maternity leave we are looking for a part time assistant to help with the coordination of many key tasks across the organisation. We will need someone who is proactive, flexible and able to work in a fast paced international environment. We aim to have this person start in mid November and working days will be Monday- Wednesday. Please feel free to contact me for more details.

Responsibilities

  • Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team
  • Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
  • Maintains distribution and personnel lists
  • Coordinates mailings and courier/deliveries
  • Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
  • Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
  • Manages the administrative aspects of relationships with outside vendors
  • Participates in department project teams
  • May provide training, guidance and orientation to new team members
  • Ensures timely coordination of department members' administrative needs:
  • Manages calendars
  • Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
  • Organises meeting rooms, including logistics, catering and equipment needs
  • Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
  • Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Minimum Requirements

  • Minimum 3 to 5 years related experience in administrative support role
  • Living locally to Zug
  • Experience using MS Office tools
  • Fluency in German and English
  • Experience in similar or related disciplinary and/or international environment
  • Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
  • Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
  • Experience with various software/systems such as SAP, Concur etc

For a confidential discussion about this role, or to apply, then send your CV to m.beedle@nonstop-recruitment.com

NonStop is one of the largest and fastest growing specialised life sciences recruitment companies in Europe. We are proud members of the APSCo life sciences group who ensure we meet the highest quality standards within the recruitment industry. Our offices are located in the UK, Luxembourg, Switzerland, Romania, the US and the Czech Republic and we hold labour leasing licences across Europe. Please visit our website for a full list of the niche markets we cover.

Company

Our Consultants are trained to deliver an exceptional standard of recruitment services to clients across the life sciences, chemical, care, educations, technical, digital and finance industries. 

Our clients – and bottom line profits - tell us that we do a great many things very well. Complacency, however, is the last word you would associate with us. We work incredibly hard to deliver better and better results, based on stronger and stronger service delivery.  Which is why we believe the best is yet to come – for us, our clients and for the people who have what it takes to join us on the journey.

The result? We’re expanding (in the UK and across Europe and even to Boston, US) and continue to post impressive performances in all our niche sectors. 

Company info
Website

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