Project and Programme Manager - Workplace Wellbeing

Position Details

Human Resources - Workplace Wellbeing

University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £41,526 to £49,553. With potential progression once in post to £55,750 a year.

Grade 8

Part time 80% FTE

Fixed term up to 22nd January 2021

Closing Date: 21st November 2019

Job Purpose

• Responsible for supporting key projects, programmes, and processes across HR Workplace Wellbeing.

• Delivery of consistent support to senior managers across the University as clients for those projects, programmes, and processes.

• Collaborate within WW, HR, and across the wider University to support engagement with key wellbeing policies.

• This role operates from within an integrated HR service, supporting colleagues across our community, better to meet the needs of the University

Main Duties and Responsibilities

As Project and Programme Manager (PPM) the role leads of the delivery of services in support of the ADHR (WW) and the Workplace Wellbeing Leadership Team. The role involves a high level of interaction with senior management clients for those key projects and programmes (including the University Health and Safety Executive Group).

• Leading on the timely and consistent delivery of the formal programme of consultation with staff and trade unions in relation to changes to the University Health and Safety Policy and arrangements. Organising a schedule of consultation exercises (up to eight per year), collating feedback from across the University, creating formal reports for each consultation exercise, and summary reports for the UHSEG.
• Overseeing the development of the formal papers for the University Health and Safety Executive Group UHSEG (six meetings per year), and other formal groups and committees (including the Advisory Groups to UHSEG, the Joint Safety Advisory Committee). Supporting the chairs of these groups.
• Supporting the Assistant Director HR (Workplace Wellbeing) in the development of the Termly and Annual Reports to UEB and Council.
• Working closely with the Workplace Wellbeing Admin team to optimise the timing and impact of these meetings, and organising to ensure the timely production and distribution of papers, and the effective and increased use of the SharePoint sites.
• Supporting the Chairs of the Advisory Groups to the University Health and Safety Executive Group (for example, the Wellbeing, the Radiation, the Hazardous, Fire Strategy Group etc). Working to assess and interpret customer needs and to define the objectives and deliverables.
• Setting up project boards and project teams for major Workplace Wellbeing projects or programmes. Reporting progress to the WWLT. Implementing stakeholder management and maintaining regular contact with stakeholders to understand requirements, generate and negotiate solutions, and ensure these requirements are delivered.
• Working closely with the Assistant Director HR (Workplace Wellbeing), and the other members of the HRLT, to ensure positive contribution from the Workplace Wellbeing policies and services across the University. Maintaining a network of key internal and external contacts for that purpose.
• Working closely with the Workplace Wellbeing Communications Officer to ensure effective communications in support of major projects, programme, and processes.
• Working closely with the Heads of WW Services to build dashboard reports of services and university KPIs. The role holder may be required to format some reports developed by others (particularly where there is an expectation of high formality with papers and data submitted to UEB).
• Quality assurance to ensure consistent level of project management and documentation across all projects, programmes, and processes. Creating project plans using Microsoft Project or other appropriate tools.
• Working in co-ordination with other members of the Workplace Wellbeing team to continually review and improve the departmental contribution to the University.
• Contributing to team meetings, 1-2-1s and performance reviews ensuring that your own skills are aligned to the team, department and University. Developing own professional skills through CPD, proactively gathering knowledge and best practice through practical experience and related project work to remain informed regarding workplace wellbeing policy and service priorities.

Person Specification

• Educated to degree level ideally in a related discipline and can demonstrate significant experience in an equivalent role.
• Considerable project and programme management experience, with a successful track record of managing projects within timescale and budget, and managing key client relationships (including senior managers). Project management skills supported by practical hands on project delivery
• HE experience essential, particularly how senior management operate.
• Understanding of the principles of corporate governance, health and safety compliance, and processes of formal consultation with trade unions.
• Experience of desktop systems, e.g. word processing, spreadsheets, e-mail, diary/calendar software and diagramming packages. Updating SharePoint sites.
• Considerable experience of stakeholder management including stakeholder analysis and communication with all levels of stakeholders
• Excellent communication skills written and oral, including presentation skills
• An ability to prioritise and to schedule workloads in the face of conflicting demands
• Ability to maintain effective working relationships with staff at all levels within the University.
• Excellent interpersonal and customer relationship skills
• Skilled Influencer at all levels with demonstrable experience of working in a change environment and ability to challenge embedded ways of working.
• Analytical and the ability to develop solutions through sound reasoning to whole problems

For informal inquiries please contact Les Wright, l.h.wright@bham.ac.uk , 0121 414 45250

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