Deputy Team Leader (Mechanical) - Estates - 96544

United Kingdom
£23,406.00 - £29,107.00
Dec 19, 2020
Mar 11, 2021
Organization Type
University and College
Full Time
Position Details

University of Birmingham, Edgbaston, Birmingham UK


Full time starting salary is normally in the range of £23,406 to £25,143. With potential progression once in post to £29,107

Band 500

Full time


Closing date - 3rd December 2020

Department Overview

People are at the heart of what we are and do at the University of Birmingham.

Within the Estates Office,  we are looking to further strengthen our team across a range of roles and teams. We are looking to recruit people whose achievements and skills will contribute to our success and who share our values of collaboration, respect, inclusion, sustainability and professionalism. We welcome diversity and are committed to ensuring everyone is part of an enjoyable and rewarding culture in which they can do their best work.

As a team,  we aim to deliver a world class university experience for the benefit of all students, staff, academics and visitors. We are proud of the role we play in the success of the University, the enjoyment that students, staff and academics get during their time here and ensuring that visitors leave us with the best possible impression of the University.

We operate up to 24 hours a day, 7 days a week, all through the year in order to keep the University running efficiently and effectively, and in recent months have managed to sustain a safe and compliant campus during lockdown and an intensive period of campus re-opening

The University of Birmingham Estates Office is responsible for both the master planning and stewardship of our extensive estate. Our team is made up of over 180 dedicated members of staff, including 10 apprentices studying Mechanical or Electrical qualifications over a 4-year scheme; all striving to deliver a world class university experience for the benefit of all students, staff, academics and visitors. After our staff, our physical estate is the largest single enabler for our world-class teaching, research and providing a fantastic student experience.

Our estate is large and varied covering 672 acres, with over 200 buildings of different ages, complexities, physical condition and use, ranging from grade 1 and 2 listed properties to brand new state of the art learning and research spaces. It consists of two main campus sites (Edgbaston & Selly Oak) along with properties in Stratford upon Avon,  Ansty  (near Coventry), Coniston (in Cumbria), Ironbridge and Dubai. The total gross internal area of the estate is 538,000 m2. 74% of the non-residential estate is in building condition A and B and we typically spend circa £9M on energy and water each year.

We are committed to sustainability and have achieved a 20% reduction in CO2 four years ahead of target and we generate 75% of our own energy via on site combined heat and power plants. Furthermore, we continue to reduce our carbon footprint by 3,000 tonnes per year on average and maintain more than 9,200 trees.

Job Summary

The post holder will work with and supervise the Maintenance Team and contract staff and achieve a high standard of workmanship within a safe working environment. The Deputy Team Leader will ensure the efficient organisation of the directly employed labour workforce as directed and be responsible for time keeping and good conduct within the team. The post will include participation in the Management Information System.

Main Duties
  • Organise day to day control of resources to include labour, equipment, transport and materials to enable the directly employed labour force to achieve the standards laid out in the Performance Specification.
  • Responsible for the preview, specifying and quantifying of Maintenance work for the Management Information System as directed by the Team Leaders or Direct Labour Manager.
  • To ensure accurate completion and certification of information on Planon, time sheets and records. Direct supervision of all staff within the team on a daily basis. Be responsible for key issue and security procedures.
  • Ensure that all tools and equipment are operated properly in compliance with health and safety legislation and in accordance with the Division's code of safe working practices. Assist with health and safety training for staff within the Maintenance Section.
  • The post holder will liaise with the Team Leaders/Direct Labour Managers or clients and users directly as needed. To ensure that the Maintenance Services preparations for special events are satisfactory.
  • To provide 'stand in' cover for the Team Leader in their absence as directed by the Direct Labour Manager.
  • Assist in the identification of the training needs of staff within the group in line with the Division's training policy and reporting them to the Team Leader for inclusion into the Division's training programme.
  • Adhere to University and Estates Office Policies & Procedures
  • To carry out such other duties as required by the Director of Estates or as instructed on behalf of the same.

Person Specification

  • Full driving license
  • Recognised CITB/EITB qualification or equivalent and preferably hold City and Guilds Certificates or other approved training acceptable by the University of Birmingham and the appropriate training boards
  • Health and Safety qualification

  • Significant maintenance repairs experience
  • Good practical working knowledge and experience of multiple disciplines
  • Experience of people management
  • Skills in analysing and solving a wide range of practical problems in managing a Trades Team, and ensuring a high quality service.
  • Ability to develop improvements to processes (service organisational) and similar
  • Experience of working in a highly customer focussed environment

  • Significant knowledge and understanding of safe working practices and procedures
  • Safe driving rules and practices

  • Excellent time management and organisational skills
  • Excellent communication and interpersonal relationships to interact effectively with co-workers, supervisors and customers
  • Ability to clarify issues objectively and to address them by priority
  • Ability to identify and report difficult situations quickly, precisely and clearly
  • The ability to operate and interrogate appropriate University computerised systems after training
  • Safe use of hand and power tools
  • Ability to understand and follow written and oral instructions
  • Good literacy and numeracy skills
  • Working independently or in a team
  • Ability to work under pressure, often autonomously using own initiative and to agreed deadlines
  • Basic IT skills including the use of Microsoft Office packages

Personal Qualities
  • A focused customer-service attitude
  • A proactive attitude towards work
  • Self-motivation
  • Commitment
  • Trustworthiness
  • Good communication

Informal enquiries can be made to Martin Poulton -

We value diversity at The University of Birmingham and welcome applications from all sections of the community

Valuing excellence; sustaining investment

Similar jobs

Similar jobs