Associate Director of Research Compliance

NC State University
Raleigh, North Carolina
Jan 01, 2021
Jan 18, 2021
Organization Type
Posting Number:
Internal Recruitment :
Working Title:
Associate Director of Research Compliance
Anticipated Hiring Range:
Commensurate with education and experience
Work Schedule:
Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines
Job Location:
Raleigh, NC
Department :
Office of Research & Innovation (ORI)
About the Department:

The Office of Research and Innovation (ORI) supports research, scholarship, and creative activities of the NC State community, facilitates a collaborative research and innovation environment, and translates results into social, economic, and technological development across North Carolina and around the world.

Sponsored Programs and Regulatory Compliance Services (SPARCS) facilitates the submission of proposals, negotiation of agreements, the administration of internally and externally funded projects, and the administration of sub-agreements that provide sponsored funding to NC State University for research, instruction, public service and extension. This includes all aspects of externally sponsored research and scholarship, from pre-award management to non-fiscal post-award management.

All administrative bodies at the university that oversee grants and contracts or matters of regulatory compliance are responsible for seeking guidance from SPARCS to provide optimal stewardship of external funds and regulated research subjects. An Assistant Vice Chancellor for Research Administration leads SPARCS, which includes a team of subject matter experts and professionals, business analysts and information technology personnel. This team negotiates and accepts legal terms and conditions for conducting externally sponsored research, and manages compliance, meeting a myriad of federal and state regulations.

External sponsors include federal, state, local governments and private enterprise. They provide funding via grants, cooperative agreements or contracts where deliverables are identified and progress reporting is expected. The office enjoys a robust and close relationship with the fundraising development arm of the institution. Both entities foster excellent coordination in determining the best fit between opportunities and sponsorship. Additionally, SPARCS partners with the Office of Research Commercialization to ensure that NC State University remains in the best possible position to execute licensing agreements for intellectual property disclosed and ready for commercial application by our federal, state and industrial partners.

SPARCS also maintains primary regulatory compliance responsibilities, including human and animal subjects, conflicts of interest and commitment management, export controls, facility and data security matters, and research integrity. Our goal is to provide stellar continuing education necessary to facilitate the understanding of these critical areas of compliance as we endeavor to reduce the overall regulatory burden on the institution's faculty and staff. This goal extends throughout the SPARCS' organization and is illustrated in its motto to Achieve:
  • respect by knowing our clientele
  • leadership through service
  • compliance through facilitation
  • improvement by seeking feedback
  • excellence through caring.

This pledge extends to the sponsors who enable research and scholarly productivity, as well as to the faculty and staff who create and transfer the knowledge and scholarship that epitomizes the very core of our great institution.

Essential Job Duties:

Reporting to the Director of Research Compliance, the Associate Director will work to support the ongoing assessment and improvement of regulatory and institutional policy compliance with a focus on the innovative use and deployment of information technology. The Associate Director will oversee and direct the team and is responsible for compliance related business operations, engaging in day to day interaction with the SPARCS Research Compliance team as well as university faculty and college and departmental administrators in subject matter areas that directly impact the University's research enterprise including (but not limited to) Conflict of Interest and Commitment, Research Integrity, Export Controls, Human Subjects, Animal Care and Use, and National Security.

The Associate Director performs compliance related audits, investigative fieldwork, and other duties such as determining the presence of internal controls and reliance on organizational structure and processes. They must establish effective working relationships and build credibility with faculty, departmental staff and students to promote a culture of ethics and compliance. Identifies and makes recommendations on how to most effectively address compliance-related issues particularly in high risk areas such as controlled sponsored research, data privacy and security, and records retention, among others. They must also take responsibility for implementing such recommendations once they are adopted.

Working with the Office of Research and Innovation's training and communications unit, assist in preparing education and training materials on timely compliance topics and conducting compliance related education and training. Collects and analyzes data and develops metrics to measure the effectiveness of all aspects of the compliance and ethics operations, programs and initiatives undertaken on behalf of the institution.

Serves as Associate Research Integrity Officer. Assists in the vetting of new allegations of misconduct (falsification, plagiarism or fabrication) brought forth pursuant to pertinent regulation. Consults with the Research Integrity Officer, Internal Audit, and the Office of General Counsel as appropriate. Assists in the assignment of inquiry and investigation committee membership and coordinate and/or lead all meetings as needed. Performs all directed inquiry and investigative steps under the direction of appointed committees. Provides administrative support to investigation committees and assist in the development of inquiry and investigation reports compliant with NC State regulation and external oversight body expectation (ORI, NSF OIG, etc.)

Other Responsibilities:

The Associate Director will serve as primary deputy of the Director of Research Compliance for regulatory compliance matters and act on behalf of the Director position to include the entire research compliance mission of the institution (human subjects, animal subjects, conflict of interest, data security, export controls, etc.) as required or directed by the Director, Assistant Vice Chancellor or Vice Chancellor for Research and Innovation.

Other duties as assigned.

Minimum Experience and Education:

Master's degree or a Bachelor's degree with 5 or more years of directly relevant experience.

Other Required Qualifications:
  • Significant experience in assessing compliance risks in a large research university or other complex environment.
  • Working knowledge of the Office of Management and Budget (OMB) Uniform Guidance.
  • Familiarity with the Federal Sentencing Guidelines criteria for effective compliance and ethics programs.
  • Experience working with US Export Control Regulations, Federal Conflicts of Interest regulations, Data Security regulations.
  • Working knowledge of Responsible Conduct of Research and Research Misconduct regulations.
  • Proven ability to build collaborative partnerships with leaders, campus partners, and external constituents.
  • Strong leadership skills with the ability to attract, motivate, coach, and develop a high performing work team and foster a diverse and inclusive work environment.
  • Demonstrated written and verbal communication skills.
  • Demonstrate the ability to express and convey complex ideas.

Preferred Qualifications:

Master's Degree or JD

Certified Research Administrator (CRA)

Required License(s) or Certification(s):


Valid NC Driver's License required:
Commercial Driver's License required:
Job Open Date:
Special Instructions to Applicants:

In addition to your application please attach a resume, cover letter, and the contact information for three (3) professional references.

Position Number:
Position Type:
EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week):
12 Month Recurring
Mandatory Designation - Adverse Weather:
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events:
Non Mandatory - Emergency Event
Is this position partially or fully funded on ARRA stimulus monies?:
Department ID:
060101 - Office of Research & Innovation (ORI)

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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