Personal Assistant - Department of Clinical Research

University of Basel
Basel, Switzerland
Apr 11, 2021
Jun 04, 2021
Organization Type
University and College
Full Time
Prof. Dr. Maria C. Katapodi, PhD, RN, FAAN, is a professor at the Department of Clinical Research, University of Basel. For administrative support of Prof. Katapodi, we are looking for an Administrative Assistant 30% with start dateApril 1st 2021.

Your position
  • Assuming responsibility for the structural resources of Prof. Dr. Maria Katapodi: Personnel, finances, secretariat
  • Personnel: Assist with hiring, briefing of new employees, management of business travels, vacations and absences. Everything in cooperation with the departments of HR Decentral and HR Central of University of Basel
  • Finances: Budget projections, controlling research credits / third-party funds / operating funds, account assignment, expense reports. Everything in cooperation with the Finance (Accounting & Controlling) department of University Basel
  • Secretary tasks: Organization of internal events, representational work, helping with the organization of Prof. Dr. Katapodi's teaching courses, organizing office supplies for the research team, assist in the completion of presentations and websites, organize meetings

Your profile
  • Proven working experience as administrative assistant or project assistant and/or general administrative support in a highly dynamic, diverse and multicultural team and context
  • Confident oral and written communication in German and English is a prerequisite, good knowledge of French and Italian is an advantage
  • Flexible, independent, efficient and goal-oriented work
  • Quick comprehension, absolute reliability
  • Very good PC user skills (MS-Office, Excel), SAP knowledge is an advantage
  • Open-minded committed personality
  • The following experiences and skills are an advantage, but not essential: work in international and diverse teams, work in a research-oriented environment, experiences or skills with budget and finances and/or healthcare

We offer you
  • Insight into and participation in a committed, innovative and interdisciplinary project team
  • Conditions of employment according to the personnel and salary regulations of the University of Basel

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