Departmental Administrator B - Sport, Exercise Medicine and Lifestyle Institute

Employer
University of Pretoria
Location
Pretoria, South Africa
Posted
Apr 13, 2021
Closes
Jun 12, 2021
Ref
163067
Organization Type
University and College
Hours
Full Time
RESPONSIBILITIES:

The incumbent will be required to:
  • Provide comprehensive administrative support to the Director and COO of the Sport; Exercise Medicine and Lifestyle Institute (SEMLI);
  • Supervise lower level clerical staff in the General Manager's Office;
  • Liaise with international funders, organisations, industry, academic institutions and sport federations e.g. IOC, FIFA, IPC;
  • Provide general administrative and financial administration support for SEMLI;
  • Manage the logistical arrangements for events.


MINIMUM REQUIREMENTS:
  • Three-year tertiary Diploma in Office Administration or Equivalent qualifications
  • Five years' experience:
    • As a Senior Management Assistant;
    • In office administration with hands-on experience of handling general correspondence, reports, grant application documents, agreements;
    • In financial administration relating to procurement processes and monitoring of the budget;
    • In general administration with exposure to postgraduate research students administration.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
  • Advanced proficiency in MS Word, Excel and PowerPoint, as well as the use of internet and e-mail;
  • Applicable professional communication and language skills, both written and verbal;
  • Excellent interpersonal skills, ability to interact with both national and international stakeholders, industry partners and service providers;
  • Ability to work under pressure without compromising detail and accuracy (attention to detail);
  • Ability to prioritise work independently and handle simultaneous assignments with success (excellent time management);
  • Very good planning and organising skills, including travel management;
  • Interpersonal relations; teamwork and collaboration skills;
  • Collaboration and problem-solving skills;
  • Ability to handle confidential information.


ADDED ADVANTAGES AND PREFERENCES:
  • B-degree in Office Administration;
  • Three years' general administration experience at a tertiary educational institution or sporting environment will be an advantage;
  • Two years financial administration experience using PeopleSoft or equivalent.
  • A Valid driver's licence


The all-inclusive remuneration package for this contract position will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:
  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms FI Mabaso, Tel: (012) 356 3244/ via email fikile.mabaso@up.ac.za for application-related enquiries, and Dr J Borresen, via email Jill.Borresen@up.ac.za for enquiries relating to the post content..

Should you not hear from the University of Pretoria by 31 May 2021, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

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