Senior Coordinator: Postgraduate Studies - Department of Student Administration

University of Pretoria
South Africa
Mar 20, 2021
Jun 18, 2021
Organization Type
University and College
Full Time

The incumbent will be responsible for:
  • Managing and coordinating all postgraduate administrative matters;
  • Advising the Dean, Deputy Dean and HODs on postgraduate matters;
  • Managing the academic life circle of postgraduate students from application, registration and conferment of qualification;
  • Staff management;
  • Assisting with strategic planning and organising to ensure an efficient postgraduate student administrative department;
  • Applications and admissions;
  • Managing the postgraduate application processes of the Faculty;
  • Registration and general enquiries;
  • Organising and coordinating the postgraduate registration processes;
  • Examination and related matters;
  • Annually updating information from all stakeholders in the electronic yearbook;
  • Updating the postgraduate brochure and other web information;
  • Advising clients on regulations, procedures and policies of the University as well as the Faculty;
  • Client consultations.

  • Three-Year relevant Bachelor's Degree;
  • At least five years student administration experience in a tertiary environment of which three years should be at a supervisory or managerial level experience including delegated authority;
  • A valid driver's license.

  • Knowledge of the policies and regulations of the University;
  • Knowledge of South African Qualifications Association (SAQA);
  • Knowledge of Universities South Africa (USAF) processes;
  • Specialist knowledge in all processes of student administration;
  • Computer literate in the Internal Computer programmes (Peoplesoft) and MS Office;
  • Meeting Management;
  • Project Management;
  • Language proficiency in English;
  • Driving force and motivation;
  • Decision making and prioritising;
  • Driving force and motivated;
  • Conflict resolution;
  • Time management;
  • Goal setting;
  • Ability to work independently and under pressure;
  • Maintain confidentiality;
  • Positive attitude towards client service;
  • Ability to communicate effectively over cultural boundaries;
  • Positive attitude towards all work activities;
  • Good personal relations;
  • Pro-active co-operation and support in team relations;
  • Professional conduct and appearance;
  • Emotional maturity.

  • A Bachelor's Degree in administration or management.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at, and follow the link: Careers@UP.

In applying for this post, please attach:
  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.


Ms Mandy Moropa, Email: for application-related enquiries, and Ms Velaphi Makgwahla, Email: for enquiries relating to the post content.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

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