Officer - Ceremonies and Events

University of Technology Sydney
Sydney, Australia
Apr 19, 2021
Jun 16, 2021
Organization Type
University and College
Full Time
The UTS Student Administration Unit is currently recruiting for a Ceremonies and Events Officer. This role is part of a team that is responsible for the delivery of high-quality graduation experiences. Graduations are high-profile university events that are integral to the university community.

Detailed Description

If successful in applying for this role, you will be responsible for:
  • planning, organisation and implementation of graduation ceremonies;
  • liaising with internal and external stakeholders to ensure seamless events - this may include VIP guests such as Speakers and Award recipients, senior executive staff, students and their families;
  • communicating with service providers and suppliers such as internal marketing unit, external regalia supplier, printers, photographers, AV technicians etc;
  • ordering supplies, managing stock levels of academic regalia and invoicing;
  • responding to student and staff enquires regarding graduation;
  • writing reports, briefing notes and doing background research; drafting formal letters, training documents;
  • on ceremony days: briefing staff, greeting students and guests, preparing the hall for ceremonies, ushering large crowds, managing flow of ceremony; and
  • contributing to operational improvements.

To be successful in this role you will:
  • Be naturally organised with high attention to detail;
  • Have excellent communication skills - verbal and written;
  • Commitment to excellence in customer service and strong stakeholder management skills;
  • Able to work independently and as part of a team in a busy work environment.