Officer - Ceremonies and Events
- Employer
- University of Technology Sydney
- Location
- Sydney, Australia
- Closing date
- Jun 16, 2021
View more
- Sector
- Science, Agriculture, Aquaculture and Food Science, Fisheries
- Hours
- Full Time
- Organization Type
- University and College
- Jobseeker Type
- Academic (e.g. 'Lecturer')
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The UTS Student Administration Unit is currently recruiting for a Ceremonies and Events Officer. This role is part of a team that is responsible for the delivery of high-quality graduation experiences. Graduations are high-profile university events that are integral to the university community.
Detailed Description
If successful in applying for this role, you will be responsible for:
To be successful in this role you will:
Detailed Description
If successful in applying for this role, you will be responsible for:
- planning, organisation and implementation of graduation ceremonies;
- liaising with internal and external stakeholders to ensure seamless events - this may include VIP guests such as Speakers and Award recipients, senior executive staff, students and their families;
- communicating with service providers and suppliers such as internal marketing unit, external regalia supplier, printers, photographers, AV technicians etc;
- ordering supplies, managing stock levels of academic regalia and invoicing;
- responding to student and staff enquires regarding graduation;
- writing reports, briefing notes and doing background research; drafting formal letters, training documents;
- on ceremony days: briefing staff, greeting students and guests, preparing the hall for ceremonies, ushering large crowds, managing flow of ceremony; and
- contributing to operational improvements.
To be successful in this role you will:
- Be naturally organised with high attention to detail;
- Have excellent communication skills - verbal and written;
- Commitment to excellence in customer service and strong stakeholder management skills;
- Able to work independently and as part of a team in a busy work environment.
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