Senior Director, Clinical Translational Science Award

Case Western Reserve University
Cleveland Heights, Ohio
Apr 10, 2021
Apr 12, 2021
Organization Type
Job Title: Senior Director, Clinical Translational Science Award Location: Case Main Campus Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 8733 Strong Internal Identified A strong internal candidate has been identified.Job Description POSITION OBJECTIVEThe senior director will provide strategic leadership and administrative coordination for the Clinical Translational Science Award (CTSA). Provide programmatic support and guidance to the individual components of the CWRU CTSA grant based on an in-depth knowledge of NCATS' goals for the CTSA program as well as approaches being implemented at other CTSA institutions. Contribute to the effective and efficient execution of CWRU's CTSA grant by facilitating and fostering collaboration, integration, and communication among the various components and cores and hospital partners. Serve as a programmatic liaison with NCATS Program Officials and represent the CWRU CTSA on various National CTSA Consortium Workgroups and Enterprise Committees. Oversee and manage the preparation of annual progress reports (RPPR) to NCATS, competing renewals, administrative supplements, and other funding opportunities, and coordinates the annual External Advisory Committee meetings. The Senior Director is a high visibility position reporting directly to the Vice Dean for Translational Research. The position is the key member of the executive team and will lead development, implementation and management for the CTSA program. The senior director will work closely with the Vice Dean and other program leadership to develop growth and operations for the CTSA program that involves expanding the reach and deepening collaborative relationships and partnerships with the health care community and community organizations and other community programs. The Senior Director is responsible for overseeing all activities for administrative management, special project initiatives, supervisory responsibilities, and financial management. The senior director provides leadership including implementing practices related to the goals, priorities and overall plan to expand funding and collaborative efforts. The senior director participates in key development related activities, including developing community partnerships and grant application writing. The senior director serves as the primary liaison for the vice dean on matters concerning the program which include attending meetings and handling sensitive legal and human resource management issues on behalf of the vice dean. The Senior Director will direct and over see an annual budget of 8 million that includes all 3 linked awards of the CTSC, a complex grant-funded NIH national program that includes CWRU, UH, Cleveland Clinic and MetroHealth. The Case Western Reserve University Clinical and Translational Science Award (CTSA) is an institutional grant that provides infrastructure resources and career development opportunities to translational research teams at CWRU and its partner hospital institutions. The CTSA encompasses components and core services which provide specific resources, services, and training programs. It is funded by the National Center for Advancing Translational Sciences (NCATS). ESSENTIAL FUNCTIONSDirect strategic planning and integration. Work directly with the CTSA Principal Investigators and other CTSA leadership to support the development of strategic goals and implementation plans within and across components/cores. Design and implement models to integrate activities of components/cores and ensure constant communication of activities. Work with the Evaluation and Tracking group to monitor progress, metrics, and qualitative assessments of component/core activities. Develop and provide reports to senior leadership of the CTSA program and the institution. (30%)Oversee internal programmatic and operations. Work with the faculty and staff directors of the Cores to provide programmatic, administrative and operational leadership, coordination and support to ensure the successful accomplishment of the aims of the grant. Maintain a detailed knowledge of the specific goals, activities, status and staffing of each Core by meeting regularly with the faculty and operational leaders, attending regular meetings in each area, reviewing meeting minutes, participating in strategy sessions, etc. Identify opportunities for collaboration and coordination across components and facilitate sharing of information. Work with CTSC Communications to ensure appropriate activities to increase awareness of the resources available through the CTSA, including: managing quarterly meetings for faculty and staff across the University and partner institutions associated with the CTSA, and organizing and preparing for executive meetings as appropriate. Coordinate regular PI meetings, including preparing agendas and working with Core Leaders to develop presentations and updates for PIs. Identify, develop and implement new programmatic, administrative and operational infrastructure functions to support the CTSA components as well as other programs related to clinical and translational research. Maintain a strong understanding of the translational research environment at CWRU, staying abreast of new initiatives. Maintain strong awareness of related translational research initiatives at CWRU, for example, community programs and CWRU Center grants involving translational research. Provide leadership with suggestions on potential collaborations and areas of synergy. Manage all CTSA ancillary funding opportunities, including administrative supplements and any new programs. Ensure alignment of projects with overall CTSA strategic direction; serve as the expert to internal CWRU and clinical partner investigators; assist investigators with external collaborations with other CTSA sites. Manage the process for competitive renewal application preparation, including organizing meetings, organizing internal and external review processes, preparing and distributing critical materials for reviews, and prepare draft and final budgets and justifications. Oversee all aspects of annual reporting requirements to NCATS, including component reports, overarching reports, IRB and IACUC reporting, publications reporting, budgets for all linked mechanisms and administrative supplements and final submission through the RPPR system. Work with Evaluation team and CTSA Cores to establish goals and objectives; track and monitor activities and progress; and prepare and present reports to CTSA leadership and NCATS officials. Maintain permanent records, minutes, files and other documentation regarding CTSA activities. (40%)Oversee external programs. Serve as a programmatic liaison with NCATS Program Officials regarding the CWRU CTSA grant. Identify situations in which consultation with Program Officials is appropriate, facilitate direct conversations in order to obtain needed guidance and direction, interpret information received, and provide updates and direction to the leaders of all of the CTSA components. Maintain a strong understanding of the expectations of Program Officials in the execution of the grant and convey any concerns to CTSA leadership as needed. Participate in annual meetings and ad hoc conference calls with counterparts from other CTSAs. Identify opportunities for collaborating, leveraging tools, and developing best practices. Recommend opportunities to CTSA leadership and carry out approved initiatives. Maintain a strong understanding of all NCATS requirements for the CTSA grant, including all linked awards (KL2 and TL1). Serve as CTSA's internal expert regarding the programmatic requirements of these award mechanisms. Provide input and recommendations to CTSA leadership and the leaders of all of the CTSA components regarding strategies and approaches for accomplishing the aims of the grant and achieving institutional goals and priorities. Ensure that all programmatic aspects of the grant are conducted in accordance with University policies and NIH requirements. Develop a strong knowledge of the various programmatic components, strategies and approaches employed by the other CTSA institutions and maintain close communication with the other CTSA Administrators in order to gain insights regarding common issues and problems, identify successes and lessons learned, and make recommendations to CTSA leadership regarding CWRU's CTSA program. Coordinate the annual meeting and other activities of the External Advisory Committee for CWRU's CTSA program. Serve as the primary point of contact for NCATS and other CTSAs regarding ad-hoc information requests. (15%)Financial Management: Work closely with CTSA Finance and Grants Management staff of the NIH to monitor the expenditure of funds in accordance with budgetary requirements and programmatic needs and assist with carry-over and rebudgeting requests. Maintain a strong knowledge of the awarded, forecasted and actual expenditures for each Component including both personnel and non-personnel categories. Assist the leaders of each component/core in ensuring that funds are spent in accordance with the aims of the grant and awarded amounts. (15%) CONTACTSDepartment: Contact with all levels of departmental faculty and staff to help advance knowledge about and generate support for the national collaborative.University: Regular contact with the Office of the Vice Dean for Translational Research Office, research administration, government relations, tech transfer, finance and planning, and community relations to ensure that all parties are updated and engaged with the Director regarding ongoing oversight of the CTSA collaborative. Frequent contact with Facilities, Space, and Planning and staff/faculty associated with or accessing the resources of the CTSA.External: Daily contact with clinical partners (University Hospital, MetroHealth, Cleveland Clinic, and the VA), the national CTSA consortium and other private and non-profit entities to maintain and expand support for and participation in the collaborative. Contact with independent research resource businesses and consultants such as InfoReady and SPARC, contractors, outside vendors, and distributors of products as required for meetings and conferences for the national collaborative.Students: contact with students, residents, and fellows as required per program access. SUPERVISORY RESPONSIBILITYDirectly supervise program staff. Provide oversight to core financial managers and administrators affiliated with the CTSA award. QUALIFICATIONSEducation: 10 years progressively responsible experience in a programmatic, administrative or operational capacity in biomedical research or health care operations. Strongly prefer previous experience in NIH research administration or project leadership in an academic medical center. Strongly prefer previous experience in the management of federally funded research programs, particularly large programs. Education: Bachelor's degree required; preferably in a life science, health administration, public health, clinical, allied health, or related discipline. Strongly prefer a master's degree in business, health, science, or public administration. A working knowledge of the complexities of program development and financial management within an academic environment is essential. Must possess a valid driver's license. REQUIRED SKILLSProven track record in building credibility and strong relationships with faculty members/investigators and technical/professional staff.Tact, professionalism, integrity, and reliability.Strong interpersonal, oral, and written communication skills.Sound judgement and good decision making to plan and accomplish goals.Demonstrated ability in budget preparation and monitoring of financial statements.Ability to manage competing and changing priorities and multiple tasks under inflexible timelines.Strong analytical and negotiating skills, clear oral and written communication style, creativity and problem solving capabilities, conflict resolution skills, ability to work under pressure while remaining attentive to detail.Ability to meet consistent attendance.Ability to interact with colleagues, supervisors, and customers face to face.Comprehensive proficiency using integrated financial systems in an accounting and financial reporting environment required. Familiarity with purchasing, payables, receivables, internet expenses, e-procurement, cash management and project accounting experience preferred. Knowledge of, and experience with, NIH grants administration, knowledge of government laws and regulations relating to grants and contracts. WORKING CONDITIONSProfessional office environment. Pressures associated with short lead times, conflicting priorities, heavy workload and the complex nature of the academic environment. Physical conditions involve extensive sitting and prolonged use of the computer and telephone. Some flexibility may be needed to meet deadlines. Some travel required to national meetings and conferencesDiversity Statement In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply..Reasonable Accommodations Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis..

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