Stores Technician - School of Metallurgy and Materials - 52559 - Band 400

University of Birmingham
Birmingham, United Kingdom
£20,488.00 - £26,603.00
May 19, 2021
Jun 13, 2021
Organization Type
University and College
Full Time

Position Details

Area: School of Metallurgy and Materials in the College of Engineering and Physical Sciences

Salary: Full time starting salary is normally in the range £20,488 to £21,868, with potential progression once in post to £26,603

Band/Grade: Band 400

Hours: Full-time

Duration: Fixed-term for up to 12 months

Location: University of Birmingham, Edgbaston, Birmingham, UK

Closing Date: 13 June 2021

This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.  We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.  With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.  We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working.  In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.  On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Job Summary

Based in the School of Metallurgy and Materials, this post will provide a Stores Service for the College of Engineering and Physical Sciences. This will be a service in the main, but not solely, to the staff and students in Metallurgy and Materials and report to the College Head of Infrastructure and Facilities. This will involve the day to day running of the Stores including: issuing stock; data entry; re-ordering; monitoring turnover; identifying new or redundant lines. It will involve receiving deliveries for Metallurgy and Materials, the College, including compressed gas cylinders. The post will involve close contact with the Accounts Office in supporting them to resolve outstanding issues.

This role will be liaising with internal colleagues and stakeholders, likely to be University-wide and with external stakeholders. The postholder is expected to exhibit the following values and behaviours:
  • Works effectively with others, using guidance, support and advice as appropriate
  • Understands the broader context and how own work impacts the local team and University
  • Continuously reflects on individual and team work practices, recommends and adopts creative approaches to make improvements
  • Actively seeks and participates in learning and development opportunities
  • Reliable and highly motivated
  • Provides consistently high level of customer service
  • Self-aware and understands impact of own behaviours on self and others and how others' behaviour impacts them
  • Embraces different perspectives
  • Flexible and adaptable in approach and takes responsibility for achieving individual and team goals
  • Seeks advice when needed, and is willing to take calculated risks when appropriate and learn from mistakes

Applications are encouraged from all sectors of the community, reflecting the University's commitment to equality and diversity.

Main Duties

The responsibilities may include:

  • To ensure the safe operation of the Stores the post holder must follow the procedures contained in the risk assessments: this will involve the filing and issuing of chemical data sheets for Stores Stock Items as well as working to the COSHH assessments for these items.
  • Any concerns over safety must be brought to the attention of the post holder's line manager and/or the Safety Coordinator.

Stock Control
  • Maintaining the customer stock lists and the web-based stock list.
  • Issuing stores items to members of staff and students in the School and College.
  • Advising staff and students on their requirements from stores and offering alternative solutions if an item is not stocked.
  • Entering records for the issue of duty free alcohol in the appropriate record books for inspection by Customs and Excise.
  • Entering the information from the stores requisition docket onto the computer using Access Stock software or other stores software.

Stock Re-Ordering
  • Regularly checking that the physical stock levels match with the computer records.
  • Facilitate the annual stock-taking.
  • Maintaining a high level of security for stock in the main stores and other associated areas.
  • Regular monitoring of stock using Access Software.
  • Checking prices to ensure best value for money in terms of price, delivery and quality.
  • Monitoring Stores item turnover to ensure that stock level meets with demand and best value is obtained by bulk purchasing when appropriate.
  • Initiate orders using the New Core.

Receiving Deliveries of Stock Items
  • Checking and signing for the delivery of stock items.
  • Checking the quantity delivered matches delivery note details.
  • Entering delivery details on Stores computer. Modifying computer-held details where required.
  • Filing delivery notes.

Receiving deliveries of non-stock items for Metallurgy and Materials
  • Checking and signing for the delivery goods.
  • Identifying the intended recipient and notifying of the delivery by using the name-board, email or telephone.
  • Storing the delivery in a safe manner for collection.
  • Obtaining a signature from the recipient on collection; filing delivery note for collection by Accounts Office.

Compressed gas cylinders
  • Ordering gas cylinders by telephone from the Purchase Order supplied by the Accounts Office.
  • Ensuring the empty cylinders are ready in case of exchange: if not, contact person who raised order requisition.
  • Receiving gas cylinder deliveries; ensuring correct cylinders are returned; signing for delivery; filing delivery note for collection by the Accounts Office.

  • Developing the Stores service to meet the changing needs of the College. This involves recognising need to stock a new item and introducing it after obtaining the best possible value by negotiation with suppliers.
  • Recognising stock items that are no longer requested and removing from the stores stock list. Updating the computer system to take account of any such changes.
  • Holding and maintaining a Stores up to date library of supplier catalogues for the use of staff and students.
  • Offering advice to staff and students on suppliers and our history of dealings with them such as: price; discounts available; reliability of delivery etc.
  • Monitoring the storage and use of gas cylinders in the school and the IRC. Preparing a list of rental charges for gas cylinders against contracts held within the School and IRC for the Accounts Office to charge contracts at the end of each month.

Knowledge, Skills, Qualifications and Experience Required
  • Educated to A Level or equivalent qualifications or equivalent professional experience.
  • Demonstrable experience in a stores position involving dealing with people
  • Demonstrable capability of working to safety guidelines and risk assessments
  • Demonstrable knowledge of manual handling issues
  • Demonstrable understanding of COSHH and Risk Assessments.
  • Excellent IT skills, especially use of Excel and Outlook
  • Excellent communication skills, including a confident telephone manner
  • Proven ability to negotiate with suppliers

Informal enquiries to Antony Jones

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

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