Contracts Manager - Department of Information Technology Services - 24196

University of Pretoria
South Africa
Jun 10, 2021
Jun 18, 2021
Organization Type
University and College
Full Time
UP Professional and Support




In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.


The purpose of the job is to provide a centralised service for negotiating, establishing and managing the entire portfolio of ICT contracts at the University of Pretoria. This includes contracts with external service providers e.g. software licenses, maintenance/support for software and infrastructure components, as well as outsourcing and insourcing contracts. A key focus area of the job is to ensure that the capability development teams are appropriately staffed with external resources (where applicable). This implies sourcing of required skills from preferred service providers e.g. labour brokers. Support and advice will be offered to clients when negotiating ICT contracts with external suppliers. The position will oversee the entire contract life cycle, and will manage this process with the aid of a contracts management system.


The successful candidate's responsibilities will include, but are not limited to:
  • Contract negotiation:
    • Provide support to line managers with respect to contract negotiations;
    • Negotiate contract options and terms with vendors where applicable;
    • Liaise with Legal Services to obtain legal input;
  • Contract evaluation:
    • Study/evaluate contract content;
    • Liaise with contract vendors and ITS-staff to obtain information; and apply UP and ITS policies;
    • Evaluate options and advise accordingly;
    • Conduct research into specific contracts and into contracts in general;
  • Contract advice/support:
    • Provide advice/support about ICT contracts to clients from departments/faculties, as well as ITS divisions;
    • Provide budget advice and input to the ITS divisions;
  • Contract management:
    • Establish contract control-procedures, and manage contracts over its entire life cycle;
    • Ensure and facilitate the timely renewal/renegotiation of contracts;
    • Apply the ITS-policies, and report possible problems timely;
  • Skills sourcing:
    • Establish relationships with labour suppliers and manage these relationships;
    • Recruit skills required for project delivery into the capability development teams;
    • Liaise with the labour suppliers and manage the contracts with labour suppliers;
  • Contract Administration:
    • Verify invoices against contract terms, and recommend contract/invoice payments;
    • Ensure that contracts are kept current and available on the contracts management system;
    • Provide ad hoc reports, information, and monthly/yearly reports;
  • Manage process of maintaining DCC (Document control centre) database:
    • Manage life cycle of documents according to DCC workflow processes;
    • Keep database and document repository updated;
    • Update agenda/minutes and distribute to DCC members;
    • Regular follow-up on progress of documents under review;
    • Provide process and documentation support to ITS authors of documents.

  • A relevant Bachelors/B.Tech degree in Information Technology (e.g. B.Sc; B.Com; B.Eng; B.Tech);
  • Contract management course;
  • Minimum four years' experience:
    • In working within an information technology environment;
    • As a contracts manager (Contracts establishment, agreement, and management).

  • Knowledge:
    • Project management skills;
    • Resource planning and forecasting skills;
  • Technical Competencies:
    • Broad understanding of Human Resources Department policies and procedures;
    • Broad understanding of educational environments;
  • Behavioural Competencies:
    • Interpersonal skills;
    • Communication skills (verbal and written);
    • Liaison skills.

  • A legal qualification;
  • Minimum six years' experience in:
    • IT project management;
    • Legal requirements and processes;
    • Resource sourcing and allocation management.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply via the apply online button below and follow the link: Careers@UP.

CLOSING DATE: 18 June 2021

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms V Makhubele, Email: , Tel: (012) 420 6920 for application-related enquiries, and Mrs L Minnaar, Email: Tel: (012) 420 2018 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 August 2021, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

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