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Sr. Research Agreements Associate - Federal Contracts - Military Veterans

Duke University and Duke University Health System
Durham County, NC
Closing date
Nov 26, 2021

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School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

This position may have an opportunity to work remotely. All Duke University remote workers must reside in one of the following states or districts: California; Florida; Georgia; Maryland; New York; North Carolina; South Carolina; Tennessee; Texas; Virginia or Washington, DC.

The Federal Contracting Associate provides cradle-to-gravemanag ement of federal contracts on behalf of the Office of ResearchAdministra tion. The Federal Contracting Associate also provides the AssociateDire ctor, and Senior Leadership with expertise in federal contractingprocess es, assists in the development of SOP's and technical tools for themanag ement of federal contracts, and provides educational sessions for Duke's research-oriented community.

Duties and Responsibilities:

Prop osal Review and Submission a. Support School of Medicine (SOM)department s in the review and submission of federal contract proposals. b.Ensure t hat proposals adhere to University, agency, and federally mandatedrequi rements,including compliance with federal and international laws and gui delinesgoverning clinical research, effort reporting, costing principles , cost sharingcommitments, Institutional Review Board (IRB) and Institut ional Animal Care andUse Committee (IACUC) approvals, and conflicts of i nterest. c. Coordinate withdepartments and Procurement Office in the pre paration of small businesssubcontracting plans when required. d. Facilit ate contact between departmentsand Information Security Office (ISO) whe n solicitations include informationsecurity terms requiring Duke Health Technology Services (DHTS) review andapproval.

Contract Negotiation and Execution

a. Analyze and interpret federal regulations,includin g FAR, DFAR,CFR and other government contracting terms and conditions.

b. Apply firm understanding of academic princip les including DukeUniversity policies, procedures, and guidelines in neg otiating contract terms.

c. Maintain a positiv e working relationships with the SponsoringAgencies while ensuring that, prior to award, all contract terms and conditionsare acceptable to Duke University and PIs.

d. Work with departments to ensure that their PIs' needs arecompatible with Sponsor requirements and that Duke SOM guidelines are met.

e. Advis e PIs and departments of any problematic terms prior tocontract executio n.

f. Work with other Central Offices to revie w and negotiate termsand conditions that require specialized input.

g. Alert supervisor/Senior Leadership when a resol ution cannot bereached in a timely manner, or when the sponsor will not accept requested termsand a solution cannot be agreed upon.

h. Ensure that the project has all required approvals andc ompliance requirements in place priorto execution.


a. Independently draft, negotiate, and execute complex federalsubcont racts (incoming and outgoing), including those containing federalcontrac t funding flowing through other universities, foundations and corporatee ntities.

b. Determine appropriate flow-downs f or outgoing federalsubcontracts.

c. Work with departments to issue and negotiate subsequentsubcontract modifications

Award Management

a. Assist departments, PIs and other Central Off ices in projectadministration during the life of contracts.

b. Serve as the administrative point of contact for Sponso rs, andreview/submit all official administrative correspondence.

c. Coordinate with departments, PIs, and other Centra l Offices torespond to Sponsor and subcontractor requests.

d. Aid departments in obtaining Sponsor prior approvals.

e. In association with other Central Offices, re present Duke SOMin audits, administrative site visits, and other contract-related meetings asthey arise.

f. Have a wor king understanding of each projects' finances as theyrelate to sponsor r egulations, rebudgets, effort management, and CAS (CostAccounting Standa rds) requirements.

g. Review and negotiate all contract modifications, working withPIs, departments, and other Central Offices if necessary.

h. Support departments, PIs, and other Central Offices in thecompletion of Sponsor-required clo seout documents at the end of each contract.

Training and Procedure Development

a. Work with the Associate Director, Senior Leadership, and otherSOM offices to develop and maintain federal contracting standar d operatingProcedures (SOPs) for Duke SOM.

b. In association with Research Costing Compliance (RCC) develop,schedule, and provide training to ORA and other Duke constituents on thefederal co ntracting process and newly-developed SOM SOPs.

c. Assist in the creation of tools and technologies to aid in thesubmi ssion, tracking, award and management of federal contracts.

d. Ensure relevant federal contracting information and mat erialsare available on the ORA webpage.

Miscellaneous Duties as Assigned

This position will perform other duties as assigned, includings ubawards on federal grants, foundation agreements, CRADAs, and industry- fundedagreements, as needed

Minimum Qualifications

Work requires a Bachelor's degree


Work requires a minimum of five years of related business/administration OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
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