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Clinical Research Associate II

Vanderbilt University Medical Center
Nashville, TN
Closing date
Nov 26, 2021

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Pharmaceutical, Clinical Research Associate
Organization Type
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Clinical Research Associate II
  • 2104508

Job ResearchPrimary Location TN-Nashville-2525 West End AveOrganization VICTR Vanderbilt Coord Center 104241Shift First Shift

Clinical Research Associate 2 - VCC - VICTR

This is a full-time/exempt term position lasting six months to one year.


This position is responsible for all aspects of study site monitoring including routine monitoring and close-out of clinical sites, maintenance of study files, conduct of pre-study and initiation visits, conduct of research protocols, and data management functions, such that the clinical research is maintained and the integrity and quality of the research is conducted in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines, Vanderbilt Policy and Procedure, and research protocols.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit

View how Vanderbilt Health employees celebrate the difference they make every day:

  • Ensure compliance with clinical trial protocol, check clinical site activities, make on-site visits, review case report forms (CRFs), and communicate with clinical research coordinators.
  • Assure the protection of the rights, safety and well-being of human study subjects.
  • Ensure that the scientific integrity of the data collected is protected and verified and that adverse events are correctly documented and reported.
  • The responsibilities listed are a general overview of the position and additional duties may be assigned


  • Perform remote and in certain cases on-site monitoring responsibilities and assessment of site performance. Ensure accuracy, validity and completeness of data collected. Query research team to clarify, reconcile and complete data issues. Ensure patient safety is maintained and informed consent procedures are carried out. Provide training and update investigative site team of any changes in study conduct and documentation requirements. Review clinical data, source documentation, CRF, and investigative site regulatory files, ensuring continued acceptability of the investigator, clinical site team and facility. Contribute to the expeditious completion of study procedures and data collection. Build and maintain relationships between multi-sites and VUMC.


Fully document trial related monitoring, including clinical study progress. Ensure site IRB approval is current and all IRB documentation is in order. Ensure that all AEs are reported within the required reporting timelines, documented as appropriate, and consistent with all data collected and with the information in the source documents. Promptly communicate relevant status information and issues to appropriate stakeholders. Write and distribute monitoring visit reports and any supplemental documents/reports to all sites for review and approval. Complete follow-up letter to communicate relevant information and required corrective action to investigators and their teams. Maintain complete, accurate and timely data and essential documents in systems utilized for trial management.

  • Ensure the integrity of the data submitted on Case Report Forms (CRFs) or other data collection tools by careful source document review. Review case report forms and query generation and resolution against established monitoring plan guidelines. Act as a liaison with vendors such as central laboratories as required to ensure protocol adherence.

  • Assist in recruitment and review of investigators, collecting investigator and site management documentation. Update, track and maintain study-specific trial management tools and systems. Ensure investigational product accountability accuracy, oversee investigational product inventory, and generate and track drug shipments and supplies as needed. Attend investigator meetings, project team meetings and teleconferences. Provide timely study updates as needed to all applicable site personnel. Develop materials (slides, reports, charts, etc.) for multi-site teleconferences and dose-escalation calls as needed to provide relevant details to all interested parties. Act as preceptor for clinical trials staff.

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.
  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
  • The Leapfrog Group: grade "A" in Hospital Safety Score
  • National Institutes of Health: among the top 10 grant awardees for medical research in the US
  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
  • Nashville Business Journal: Middle Tennessee's healthiest employer
  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

Additional Information:
  • This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.


  • Bachelor's Degree (or equivalent experience) (Required)
  • 2 years' experience (Required)

Physical Requirements/Strengths needed & Physical Demands:
  • Movement
    • Occasional: Sitting: Remaining in seated position
    • Occasional: Standing: Remaining on one's feet without moving.
    • Occasional: Walking: Moving about on foot.
    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
    • Occasional: Push/Pull: Exerting force to move objects away from or toward.
    • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
    • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
    • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

    • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
    • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

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