Research Finance Administrator - Finance Office - 55943 - Band 400

University of Birmingham
United Kingdom
£21,000to £22,414
Closing date
Jan 23, 2022

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Position Details

Finance Office - Research Support Servcies

University of Birmingham, Edgbaston, Birmingham UK

Full-time starting salary is normally in the range £21,000 to £22,414. With potential progression once in post to £27,268 a year

Band 400

Full time


Closing Date: 25th January 2022

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high-quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On-campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Job Summary

Provide a key communications point which offers advice and resolutions regarding a range of research-related financial matters to Budget Centre staff (including Academic, Academic Related, Professorial).

Provide financial management and administration relating to research grants and contracts including maintaining appropriate systems records, invoicing sponsors in accordance with contracts, handling regular correspondence and dealing with queries.

Assist, with supervision, in ensuring that the production of annual budgets and accounts for activities within the specified areas is both timely and accurate for inclusion within Management Information and Annual Accounts. Provide accountancy and administration support to senior members of the Team.

This role will be a key service and advice point for research administration/queries.

Main duties

Working as part of a team of Research Post Award Administrators responsible for system set up of externally funded research projects
  1. You will act as a point of contact to provide accurate and timely information and advice to internal and external customers and stakeholders on University processes and procedures, answering queries promptly, providing guidance and resolving queries from initial contact to resolution. This will include recognising when queries need to be referred elsewhere.
  2. Regularly communicate relevant information to staff and external contacts for example the Principal Investigator on the project.
  3. Process financial data monitoring accuracy, chasing up missing information, and escalating any issues as appropriate. This will include:
    • checking prior to contract is live that a signed contract is in place, an ethical self-assessment has been completed, confirming the actual project start date and liaising with the award holder
    • reviewing the Funder financial terms and conditions to set up invoicing, contract deliverables, raising requisitions and overhead schedules
    • processing journals
  4. Use a variety of complex University systems and processes to research, manipulate, analyse and interpret sets of data, produce routine reports and complete ad-hoc system/process rectification tasks.
  5. Maintain working relationship with key stakeholders, fielding queries, receiving and dealing with any disputes or complaints and resolving promptly.
  6. Offer advice and support to others on area of activity.
  7. Review processes and tasks and proactively offer suggestions for improvement and sharing best practice as appropriate.
  8. Supports equality and values diversity, moderating own behaviour to avoid unfair discriminatory impact or bias on others.

Required Knowledge, Skills, Qualifications, Experience
  • Some professional experience in a similar Finance role.
  • GCSEs to a minimum of grade C/4 in English and Mathematics grade C/4 minimum (or equivalent level 2 qualification).
  • Some relevant formal training (such as AAT, other Finance/Accountancy/Business qualifications) would be preferred but is not essential.
  • Excellent Financial and analytical skills.
  • Good IT skills with working knowledge of standard Microsoft Office software.
  • Ability to take responsibility for specific tasks, carrying out duties without needing to refer to others, with scope for some choice and using your own judgment.
  • Ability to work on your own initiative.
  • Ability to proactively contribute to improving processes and for proposing new ways of working.
  • Excellent communication skills, with the ability to communicate clearly and effectively with others.
  • Well organised with the ability to prioritise work proactively, independently and as part of a team.
  • A good understanding of how to deliver excellent customer service.
  • Experience of using and maintaining complex work systems e.g. finance record systems and an aptitude for learning new IT packages and systems.
  • The ability to cope with change in a fast-moving, dynamic environment where change is often required immediately.
  • An understanding of the importance of equality and diversity in the workplace.
  • The ability to identify and respond to equality and diversity issues in line with relevant policies and procedures and how to respond to issues in line with relevant policies and procedures.

Informal enquires to Dave Windridge, email:

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