Assistant Dean, Finance & Administration

Employer
The University of Texas at Austin
Location
Austin, TX
Closing date
May 24, 2022

View more

Sector
Business and Finance
Organization Type
Corporate
Assistant Dean, Finance & Administration Job Description:
Reporting to the Dean of the College of Liberal Arts and serving
as a key member of the College's leadership team, the Assistant
Dean provides transformational executive-level leadership
overseeing critical financial and administrative planning and
operations across the College. The Assistant Dean serves as an
advisor to the Dean and to other members of the Dean's leadership
team on financial and human resources strategy, risk management,
and administrative and operational components of the College.
Job Details:
The College of Liberal Arts is the largest of the 13 schools and
colleges at the University of Texas at Austin, and is at the heart
of academic learning at the University. With twenty-five distinct
academic departments, and over 50 programs, centers, institutes,
and initiatives, the College is a vibrant intellectual community
comprised of diverse and highly talented faculty and staff. The
Assistant Dean will have the opportunity to effect and influence
significant financial and administrative transformation in a
collegial environment. This critical leadership role will be
expected to maneuver with agility across various areas of financial
and administrative responsibilities, all while maintaining
strategic vision and direction over the breadth and scope of the
College's overall administrative operations.
Ideal candidates should have extensive demonstrable skills and
experience in leading complex and large organizations through
strategic and transformative growth and change in the areas of
financial budgeting and operations, and human resources
administration and planning. Candidates for this opportunity must
possess an exceptional ability to collaborate across a diverse
range of constituents, both internal and external to the College,
while consistently representing the interests of the College to the
broader University community.
Responsibilities

Oversees the college's financial and business functions
including accounting, reporting and forecasting, purchasing and
payables, cash management, operational funding, as well as internal
controls and compliance. Executes the annual representation letter
and performs the accounts certification and review of balances for
the college. Acts as Chief Financial Officer for the College of
Liberal Arts and serves as its representative on the Council of
University Business Officers (CUBO).
Coordinates the preparation of the fiscal budget for the
College of Liberal Arts comprised of appropriated funds, tuition
and fees, and gift and endowment funds. Coordinates the preparation
of the five-year budget planning document. Tracks faculty hiring
commitments. Ensures compliance with institutional policies and
procedures.
Serves as a part of the leadership team for the College,
contributing leadership, advice, and oversight in addressing
operational challenges, performance, and the business direction of
CoLA. Ensures that College stakeholders have access to financial
reporting and analyses so as to act as knowledgeable participants
in decisions, while aligning the operations of the College with the
fiscal and productivity guidelines of the University. Serves as
liaison with the Provost's Office, Budget Office, Office of
Accounting, Office of Sponsored Projects and other administrative
offices of the University.
Prepares financial and other statistical reports, including
aggregating unit-specific financial information at the department
level. Manages and fulfills financial commitments. Manages special
funding requests. Provides strategic counsel on initiatives,
resources, opportunities, and challenges while ensuring that daily
operations advance the mission of the College and that resources
are deployed wisely and efficiently. Provides regular financial
reporting and analysis to the deans and other senior leaders. On an
ad hoc basis, generates financial reports to accommodate a diverse
set of needs and users.
Leads, develops, oversees, and retains high-performing business
and administrative professionals in the Financial Affairs, Human
Resources, Business, and Centralized Business Services teams.
Works closely with a team of seasoned HR professionals in the
College to maintain consistency between financial and HR processes
and commitments, develop and enforce consistent and equitable
policies and procedures, and ensure the College continuously
responds to rapidly evolving labor markets in a competitive and
sustainable manner. Provides leadership to HR in financial analysis
of compensation policies and levels.
Reviews/approves account requests, cash advances, OOEFs, and
other business-related forms and processes for the college.
Oversees development and enforcement of fiscal and administrative
policy and procedures for the college.
Interprets and effectively communicates policy. Implements and
leads processes to facilitate compliance. Inspires collaboration.
Provides a service orientation with high standards of
performance.

Required
Qualifications

Bachelor's degree and 10 years of relevant administrative
experience, including financial and operational leadership
responsibilities in a college, university, or comparably complex
environment.
Demonstrated record of leadership and of establishing and
maintaining productive, collaborative relationships in a complex,
distributed organization.
Broad administrative experience across a range of functions
including finance, human resources, facilities, and planning.
Demonstrated expertise working with finances and budgets.
Demonstrated excellent written and oral communication
skills.
Demonstrated organizational, problem-solving, and team-building
skills.
Relevant education and experience may be substituted as
appropriate.

Preferred Qualifications

Advanced degree, especially an MBA, MPA and/or CPA.
Familiarity with both Federal and State of Texas statutes and
regulations related to finances and accounting, and knowledge of
GAAP.
Demonstrated record of increasing the diversity, equity, and
inclusivity of teams and organizations.
Strong interest in the liberal arts and higher education.

Working Conditions

Typical university office environment
Will require occasional evening and weekend work.
This position is eligible for a hybrid Flexible Work
Arrangement (FWA) (on-campus and remote work). FWA arrangements are
subject to manager approval and may shift due to changes in
business needs. The remote location must have a reliable
internet connection to support working remotely. UT policies on
Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.

Required Materials

Resume/CV
3 work references with their contact information; at least one
reference should be from a supervisor
Letter of interest

What benefits do I receive at UT? The
University offers an impressive benefits package. For more details
on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
For more information about the College of Liberal Arts,
please visit: https://liberalarts.utexas.edu/
The College seeks to build a supportive, growth-minded community
and cultivate outstanding and courageous leaders. In order to
foster leadership growth and development for our staff, the College
is proud to provide opportunities including the Staff Leadership
Academy and the Staff Professional Development Fund.
For more information on the Staff Leadership Academy,
please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/
For more information on Staff Professional Development
Fund, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

The Chronicle of Higher Education. Keywords: Dean, Location: Austin, TX - 78701

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