Administrative Manager, Dean's Office - School of Nursing

School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation’s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.*General Purpose*
The Administrative Manager is responsible for proactive support of the Dean and management of the Dean's Office.

*Supervisor*
This position reports to the Dean of the School of Nursing.

*Essential Duties*

* Manage the daily operation of the Dean's Office by assisting in developing administrative goals and priorities for the office; communicating, implementing, interpreting and revising office policies and procedures as appropriate; facilitating process improvement analysis for the Dean's Office; and maintaining knowledge of technology needed to support the Dean and work of the office.

* Proactively and in a way that anticipates the needs of the Dean and those meeting with the Dean oversees the Dean's itinerary for each day to ensure it is well coordinated and planned including managing a busy and shifting Dean's calendar, scheduling and coordinating meetings, conferences and events, and ensuring the Dean is well prepared in advance for meetings and presentations with meeting materials, background information and directions.

* Ensures the Dean's Office team performs advanced and confidential secretarial and administrative duties such as attending meetings for the purpose of recording, preparing and distributing minutes and reports, preparing meeting agendas, memos, and correspondence. Review correspondence and create draft responses for the Dean as appropriate, or forward to the appropriate person for response and/or reply. Manage the Dean's travel arrangements.

* Completes a variety of non-routine assignments and projects in support of the Dean.

* Conducts research and prepares drafts of speeches, presentations and talking points for the Dean.

* Manage all personnel-related matters for the Dean's Office by leading and participating in hiring decisions for direct reports in coordination with the Dean and coordinating and facilitating staff performance development.

* Manage the Dean's Office budget, Dean's administrative discretionary account and other fiscal and spending planning for the Dean's Office in coordination with the Dean, including managing the Office's operating budget, assisting in budget preparation and control, and analyzing unit operating procedures; effectively administer, develop and monitor contracts with Dean's Office outside vendors/consultants; analyze budgetary data trends and advise the Dean of significant changes or discrepancies.

* Liaison with School of Nursing, University and Duke Health offices for purposes of coordination with the Dean's Office.

* Perform other duties as assigned.

*Minimum Qualifications*

*Education: *Work requires a general business back ground generally equivalent to a bachelor's degree in a business related field.

*Experience: *Work requires 4 years related business or administrative experience to functions. acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrativeFour years of high level administrative support of a senior leader or executive and project leadership experience required to acquire competence in applying general personnel practices and coordination of major administrative functions required. A working knowledge of the academic setting is required. A master's degree in a business related field may be substituted for 2 years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

*Preferences:* The preferred candidate will have significant experience managing the office of a busy executive and supporting that executive. They will possess advanced organization skills, be an effective leader of others, while also willing to frequently perform the work of the office themselves. The preferred candidate will also exhibit sensitive, disarming and effective communication skills, understand the importance to the organization of the executive being well supported, have the ability to work within deadlines and as a team-player, and have a history of being successful in the development of presentations, speeches and completing projects.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.