Administrative Officer: Undergraduate Student Administration, Faculty of Veterinary Science, Univers

UP Professional and Support

FACULTY OF VETERINARY SCIENCE

OFFICE OF THE DEAN

UNDERGRADUATE STUDENT ADMINISTRATION

ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The Faculty of Veterinary Science, as the only faculty of its kind in the country, has a unique responsibility in training all veterinarians and veterinary nurses as well as conducting relevant and high impact research. The Faculty, situated at the Onderstepoort Campus to the north of Pretoria, is looking for someone to effectively and efficiently administer the Faculty's undergraduate student administration affairs with the following responsibilities.

RESPONSIBILITIES:

The successful candidate will be responsible for:

• Performing administration of all activities with regard to undergraduate applications student administration, student records and examinations;
• The orientation and registration of students;
• Attending examination moderating meetings, uploading exam marks, identifying finalists, and capturing fixing curriculums and prerequisites;
• Being actively involved during graduation ceremonies;
• Advising prospective applicants regarding the selection process;
• Capturing and maintaining data on student records;
• Assisting with school/career/open days;
• Processing correspondence (written and e-mail);
• Performing office administration;
• Handling enquiries and other aspects of student administration; and
• Performing ad hoc tasks within Student Administration as determined by the line-manager and Head of Student Administration from time-to-time.

MINIMUM REQUIREMENTS:

• An appropriate three-year tertiary diploma or equivalent qualification and two years administrative experience in a tertiary environment, with exposure to student administration, particularly in applications and admissions or Grade 12 and four years' administrative experience in a tertiary environment, with exposure to student administration, particularly in applications and admissions.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of institutional bodies', i.e. USAF Matriculation Board, South African Qualifications Authority (SAQA) and South African Veterinary Council (SAVC) requirements;
• Computer literacy with broad knowledge and experience in using PeopleSoft, MS Word, Excel, Gmail and the internet;
• Strong interpersonal skills, highly organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
• Ability to work independently and participate effectively within a team;
• Meticulous and the ability to maintain high level of discretion and confidentiality;
• Appropriate language and communication skills (both verbal and written); and
• Ability to work under pressure and meet deadlines.

ADDED ADVANTAGES AND PREFERENCES:

• PeopleSoft experience in Student Administration (Undergraduate Division).

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications; and
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 9 October 2022

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms H van der Watt, Tel: (012) 529-8193 for application-related enquiries, and Ms MB Nyathela, Tel: (012) 529-8541 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 5 December 2022, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.