Executive Project Manager - Development and Alumni Relations Office - 100727 - Grade 7

University of Birmingham
United Kingdom
£32,348 - £44,737
Closing date
Dec 2, 2022

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Position Details

Development and Alumni Relations Office

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £32,348 to £42,155, with potential progression once in post to £44,737

Grade 7

Full Time, Permanent

Closing date: 4th December 2022

Interviews are scheduled to take place on Tuesday 13 December 2022

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham


The University of Birmingham is a global institution working within a diverse and vibrant City, offering an inspiring education to our students, and undertaking critically important research. We are a place of open, critical thinking, and the creation, sharing and dissemination of knowledge. Professional Services play a crucial role in this by providing outstanding support to our researchers, enabling an exceptional educational experience for our students, and helping the University to grow its influence regionally, nationally, and globally. They ensure the University's resources are used wisely, manage and improve the infrastructure which sits at the heart of the institution, and support decision to be made quickly and based on sound evidence. Our Birmingham Professional programme operates across the University, supporting colleagues to network and collaborate, offering opportunities to learn and develop, contributing to the delivery of the University's objectives, and helping everyone to understand the broader context within which we work.

Role Summary

Join us in the ambitious 'Birmingham In Action' campaign, which commits to raising over £400 million of charitable funding and one million volunteer hours, positioning the University as one of the world leaders in University development.

To fulfil our exciting campaign ambitions, we are recruiting an Executive Project Manager. This busy, dynamic and rewarding post will work at the heart of the DARO office supporting the Director, Deputy Director and four Associate Directors on a wide range of activities and key projects. You will be responsible for providing high quality and timely administrative and organisational support across a broad range of duties and projects and will collaborate with a wide range of stakeholders across the institution. Reporting to the Head of Campaign Management you will be responsible for working independently on inter-dependant projects as we move through the Birmingham In Action campaign and will liaise with internal and external stakeholders to help us meet our campaign ambitions.

We are an ambitious and successful research-intensive University (one of the top 100 research-led universities globally) and have produced 10 Nobel Prize winners. Academics here are tackling some of the world's most pressing global challenges such as antibody testing and COVID-19, the impact of climate change on our woodlands and forests, issues caused by migration and displacement, the rise in youth mental health issues, and the prevention of needless maternal deaths in the developing world.

DARO exists to support this academic and student community by engaging, inspiring, and celebrating alumni, individuals, and charitable funders who give their money, time, and networks to support the University's strategic priorities. The Office, which is comprised of five teams, is focused on fundraising and volunteering from alumni, organisations and individuals who are passionate about changing lives, through funding various research trials, supporting student bursaries, mentoring students, and providing internships.

Main Duties
  • Manage discrete projects through the provision of significant and high- level project management support.
  • Proactively support DARO's senior leadership team of the Director, Deputy Director and four Associate Directors with high level project support for a mixture of short-term projects and long running project groups. At times, this will require strategic thinking and excellent relationship management skills to negotiate deadlines and priorities between the members of the senior leadership team.
  • Provide executive support to Project Boards, work streams and working groups as required; setting agendas, collating and distributing papers and minutes and ensuring follow up action is taken.
  • Draw up project plans, including key performance indicators, identifying milestones as appropriate.
  • Stakeholder management, ensuring effective liaison with project partners, funders, Project Boards as appropriate.
  • Report on project progress, including preparation of reports, e.g. financial or other regular progress reports to internal and external stakeholders and presenting to Project Boards and other key stakeholders.
  • Appropriately assess and escalate issues and risks.
  • Write high quality briefings, reports and presentations for use with a variety of audiences. This will include gathering a wide range of information, often technical or specialist in nature, and distilling for a lay audience.
  • Support the Head of Campaign Management on key campaign activity including engagement with academics, campaign reporting and delivery of key campaign milestones.
  • Manage project resources efficiently and effectively, and ensure project documentation is maintained.
  • Provide the Senior Leadership team with executive and administrative support for key meetings, away days, and leadership meetings. Support will include producing agendas, sourcing content, collating information, drafting reports and presentations, co-ordinating actions, managing communications, and with responsibility for working alongside the Associate Directors to ensure actions are undertaken and delivered in a timely manner.
  • Support the senior leadership team with their international travel schedules.
  • Promotes equality and values diversity, acting as a role model and fostering an inclusive working culture.
  • Supports the University's sustainability agenda through resource efficient working.
  • Any other duties commensurate with the grade.

Required Knowledge, Skills, Qualifications, Experience
  • Educated to Degree level (or equivalent qualifications) - where no equivalent qualification is held, significant practical relevant experience and expertise in a similar role will be required.
  • Experience of working in a large and complex organisation.
  • Excellent project management skills and experience of coordinating and prioritising multiple projects.
  • Ability to devise and deliver projects plans and work with key stakeholders to ensure they are delivering the outcomes required.
  • Outstanding administration and organisational skills with the ability to work under own initiative.
  • Strong verbal and written communication skills.
  • Ability to analyse complex information and translate into concise and objective briefings or reports.
  • Excellent interpersonal skills, including tact and diplomacy, and an ability to work at all levels of the organisation.
  • Ability to prioritise own workload, remain motivated and meet strict deadlines.
  • Proactive and flexible approach and attitude, effective time management, and a willingness to respond to changing priorities.
  • The ability to work with initiative, to take decisions, provide recommendations and to think creatively and laterally.
  • Methodical and meticulous with a high level of attention to detail.
  • The ability to engage with a wide variety of stakeholders.
  • A high level of discretion and sensitivity in dealing with confidential matters.
  • Good all-round IT skills including an ability to learn new software packages quickly.
  • The desire to support colleagues in the achievement of their individual, and the collective, goals and to celebrate others' success as positively as your own.
  • Creative, proactive and solutions- focussed.
  • Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Informal enquires to Katie Powell, email: K.Powell.2@bham.ac.uk

View our staff values and behaviours here

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working .

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