Scientific Program Manager

Medical Science & Computing, LLC
Bethesda, MD
Closing date
Dec 1, 2022

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Organization Type
We are currently searching for a Scientific Program Manager to support extramural research activities in the NIH BRAIN Initiative focused on the optimization, scale-up, and dissemination of resources and technologies. The successful candidate will support the program staff within the BRAIN Initiative by identifying appropriate projects for the assigned portfolio, planning, coordinating, and evaluating dissemination grants and activities. Duties will also include tracking the utility of federal resources/activities to help support technology dissemination supported under the BRAIN Initiative, communicating relevant programs to internal and external stakeholders, and participating in BRAIN initiative-wide committees and activities. This opportunity is full-time, and it is on site in Bethesda, MD.
Duties & Responsibilities
  • Support extramural research activities in the NIH BRAIN Initiative with a primary focus on the optimization, scale-up, and dissemination of resources and technologies.
  • Support Program Staff in the BRAIN Initiative in identifying appropriate projects for the assigned portfolio, planning, coordination, and evaluating dissemination grants and activities.
  • Track the utility of federal resources/activities to help support technology dissemination supported under the BRAIN Initiative, communication relevant programs to internal and external stakeholders, and participating in BRAIN initiative-wide committees and activities.
  • Perform a variety of quantitative and qualitative assessment and evaluation activities involved in collection, organization, analysis, preparation, processing, and reporting of scientific information.
  • Collaborate with staff on the planning, implementation, coordination and evaluation of programs and initiatives in the assigned specialty area of research.
  • Spearhead compilation, analysis, and organization of scientific, program and related information; and develop and/or lead data analysis/dyadic data analysis.
  • Create both internal and external materials in the form of reports, summaries, emails, website content, video scripts, newsletters, and social media.
  • Develop periodic and special reports and procedures, search records and files, the internet, background materials and precedent references.
  • Plan, initiate, monitor and conduct administrative/portfolio analyses to evaluate the effectiveness of the program in meeting established goals.
  • Review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data, and charts.
  • Develop outreach strategies, including determination of conferences that should be attended, plans for press coverage, and other outreach activities.
  • Plan, organize and participate in technical meetings and consultations that convene diverse experts to advance key issues in scientific research.
  • Attend and participate in multidisciplinary research team meetings and functions.
  • Prepare briefing materials and summaries of meetings, workshops, and conferences.
  • Use science writing skills to extract science themes and priorities during multidisciplinary science meetings.
  • Prepare for a variety of information exchanges with public and private sector science colleagues working on research, programs, and policy related to research program priorities.
  • Attend review, scientific, in-house, and various other meetings; provide minutes/reports and self-directed analysis when requested.
  • Attend committees and report relevant programmatic and scientific information to Institute leadership.
  • Lead scientific workshops or symposia to support ongoing data dissemination of policy and program research, as it relates to existing projects.
  • Work with staff on organizing and participating in symposia and discussions with national and international scientific leaders.
  • Take and compile comprehensive notes and organize and edit content of meeting reports.
  • Identify gaps in existing scientific knowledge and provide recommendations for future research efforts.
  • Analyze the scientific merit and the adequacy of current and projected research programs.
  • Conceive, design, and perform detailed analysis of the scientific landscape and/or administrative factors affecting research program priorities and performance in various scientific areas; Oversee scientific, administrative, and fiscal aspects of such grants, and evaluating them for scientific progress, programmatic relevance and merit.
  • Conduct qualitative and quantitative analyses of Institute funded extramural research programs.
  • Review short- and long-range planning proposals to ensure alignment with organizational objectives and mission.
  • Evaluate program activities to identify issues and develop recommendations for improvement.
  • Develop and implement comprehensive studies of performance measures to evaluate program productivity, develop metrics and milestones to assess progress of the program.
  • Assist in conducting literature searches and provide summaries of findings as part of preliminary planning for new research activities and directions.
  • Develop, evaluate, and refine solicitations designed to elicit high-quality research proposals from the scientific community.
  • Work with staff on planning and implementing project-based activities, e.g., workshop planning, resource evaluation, communication strategy, assist with report writing/editing, etc.
  • Meet with leadership on a regular basis to provide oral reports and discuss the status of on-going projects and to receive new assignments.
  • Contribute to the writing and development of executive summaries and reports to share with key partners.
  • Provide advice and consultation to the staff about policy, programs, communications, and strategic alliance issues.
  • Develop an overall operational plan for the proposed project after discussion with the Project Team: tasks to be completed, time scales and schedules, resources required, estimated cost of each task
  • Track implementation of the Project; review progress in relation to the plan; work with the Project Team to revise the plan as needed; develop and maintain a project-tracking document.
  • Meet with upper-level management on a regular basis to provide oral reports on the status of on-going projects and to receive new assignments.
  • Facilitate biospecimen acquisition, shipment, storage, tracking and distribution.
  • Identify areas for collaboration within the division and independently implement said projects.
  • Plan, develop and implement immediate and long-range goals and objectives designed to strengthen and enhance the success of the research program.
  • Coordinate and design activities related to the development, approvals and launching of new research funding concepts.
  • Develop project specific plans and timelines needed to execute studies and research and other projects.
  • Work with staff on the development and coordination of scientific initiatives.
  • Implement issues and strategies to enhance successful completion of current projects; prepare conceptual plans and other written products.
  • Conduct sophisticated, complex policy analyses of various issues impacting the Institute.
  • Participate and aid in making recommendations and monitoring implementation to improve management and progress of research managed.
  • Analyze business and operating procedures to devise the most efficient methods of accomplishing work; plan study of work problems and procedures, such as communications, information flow, integrated databases, inventory control or analysis of funding plans.
  • Analyze program activities to identify issues and develop recommendations for improvement.
  • Analyze and evaluate, on a quantitative and/or qualitative basis, the effectiveness of programs or operations in meeting established goals, measures, and objectives.
  • Develop and implement a comprehensive documentation procedure for projects, and portfolio monitoring activities.
  • Develop an evaluation instrument to measure success and identify gaps in existing programs and portfolios.
  • Meet with staff on a regular basis to provide oral reports on the status of on-going projects and to receive new assignments.
  • Interpret scientific data to identify high priority, conduct portfolio analysis, identify opportunities and problem areas.
  • Identify operational and technical problems; work with staff to identify a recommended action plan and solutions.
  • Perform research in support of strategic planning for the program's research programs and coordinate and design activities related to the development, approvals and launching of new research funding concepts.
  • Screen and evaluate fit of the science topic of proposed projects for their interest and appropriateness with the mission of the Institute.
  • Complete progress reports; flag potential issues; synthesize and summarize research findings; draft and finalize top line reports and PowerPoint presentations.
  • Provide analyses of scientific planning, evaluation, and/or policy questions or proposals for consideration by staff.
  • Provide scientific and management support to staff on planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing deliverables, and providing status updates.
  • Develop communications and outreach strategies for programs in relevant scientific areas, and draft strategic plans, standard operating procedures, and guidelines for implementation of programmatic and administrative activities.
  • Develop and make readily available training materials to increase awareness about the program.
  • Collaborate with project lead to assess and make recommendations for appropriate initiatives and strategies to move forward; develop new initiatives.
  • Evaluate and critique research proposals.
  • Perform scientific and administrative reviews and analyses of applications/proposals from a programmatic viewpoint.
  • Develop knowledge and skills regarding the NIH and BRAIN Initiative policies, procedures, and tools and resources available for effective oversight of extramural grants.
  • Assist in development of scientific initiatives and analysis of their success, coordination of pre- and post- financial planning of grants, efforts to advertise dissemination activities and successes, and coordination and planning of workshops and meetings.
  • Assist with workshop development/management (in person and/or virtual). Focused on dissemination issues, opportunities to establish connections with companies and key opinion holders, introduction to dissemination assistance (C3I, I-Corps, NIST manufacturing partnership, Blueprint Therapeutics program, etc.) and other ideas. Research, provide cost comparisons, and recommend options on required service vendors (e.g., for Hotels/Meeting Spaces, website, and events management services)
  • Organize team meetings, coordinate with staff to create agenda, calendar invite (zoom, skype, Microsoft team, in person meeting or call-in info)
  • Track action items and tasks; provide deadline reminders to Program staff; maintain spreadsheets of relevant information. Set up calendar for council rounds to include:
  • Collaborate with communication office to assist with advertising efforts including the following: Website edits/additions Piloting Reddit, Instagram, other venues; Possible collaboration with OER for advertising; Notices Research grant data and program announcements; send to grantees with instructions on how to apply for specific grants/ programs.
  • Coordinate/Manage Assigned Activities: Conduct portfolio analyses using various NIH databases. Organize, analyze, and/or present reports related to assigned activities; advise on the most effective method of presentation; suggest various formats.
  • Work with NIH staff on evaluations; make recommendations to resolve problems or improve efficiency. Help to build relationships with established commercialization/technical assistance programs, for possible collaborations.
  • Assist with development and management of contracts (if appropriate) for implementing some of the assigned activities, such as managing a user testing network.
  • Help to propose, plan, and implement assigned activities at the yearly BRAIN PI Meeting.
  • Check responsiveness of applications

  • Master's degree in Neuroscience, Biomedical Engineering, or related discipline
  • At least three (3) years of experience

  • Human Subjects Research Protection
  • Establish collaborations
  • Project management
  • Strategic planning
  • Data analysis
  • Gap analysis
  • Writing
  • MS Office Suite (Word, Excel, etc.)
Company Description
Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.

Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee.
Job Summary
  • Job ID: 2022-12719
  • # of Openings: 1
  • Job Location(s): US-MD-Bethesda
  • Posted Date: 9 hours ago(11/17/2022 10:59 AM)
  • Category: Science, Research & Regulatory

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