Administrative Assistant to Faculty

Job Description
Cold Spring Harbor Laboratory, a world-renowned non-profit scientific research facility on Long Island's North Shore, is searching for a professional individual to fill the role of Scientific Administrator. This position requires the candidate to exercise discretion and independent judgment in investigating and resolving issues on behalf of the Professors.

The Scientific Administrator will need to be a dynamic individual with impeccable organization and time management skills who will work diligently to support 3 scientific researchers. The Administrator will manage busy schedule, with significant calendar management, in-person and remote meetings. In addition, the administrator will assist in the preparation and submission of grant applications and progress reports, adding new materials to these applications as requested, along with reviewing the documents before submitting in a timely manner. Other responsibilities will include coordinating a seminar series, organizing speakers and travel reimbursements, reconciling corporate AMEX statements monthly, preparing regulatory compliance forms, preparing original correspondence, maintaining publication databases, and assisting with oversight of expenses and budgets. Also maintaining files, answering phones, handling mail and ordering supplies. They will regularly maintain updates of Bio-sketches, CV and grant information for their Professors and support the needs of their laboratory members.

In addition, the Administrator will assist in the preparation and submission of grant applications and progress reports. This person will be responsible for keeping track of due dates for applications and progress reports and for coordinating with the CSHL Office of Sponsored Programs and other departments to collect the required documents and submit them to the appropriate online portals. The Administrator will help the PI maintain updated copies of supporting documentation required for such applications, including updated copies of the NIH Biosketch and Other Support Documents.

EDUCATION: Associate degree required, Bachelor's degree preferred

EXPERIENCE/SKILLS: Familiarity with an academic or public sector environment preferred. 7-10 years' administrative experience at the executive level is preferred. Advanced knowledge of MS Office Suite, including Excel, PowerPoint, Word and Outlook. Strong organizational, time management, prioritization and problem-solving skills as well as the ability to multi-task and work effectively under pressure. Excellent interpersonal, oral and written communication skills. The ability to exercise independent judgment and discretion in dealing with highly sensitive and confidential information is required. Ability to work independently with minimal guidance.

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and wellness programs. Visit our CSHL Benefits site to learn more.

Candidates from non-traditional and/or underrepresented backgrounds, broadly defined, are strongly encouraged to apply.

For immediate consideration, please apply online to https://cshl.peopleadmin.com/postings/20064 Position 1766-A

Founded in 1890, CSHL has helped shape contemporary biomedical research and education with today's research endeavors encompassing cancer, neuroscience, plant biology and quantitative biology. CSHL is a private, not-for-profit institution in New York and has been home to eight Nobel Prize winners. Today, CSHL's multidisciplinary scientific community is bolstered by more than 600 researchers and its Scientific Meetings & Courses Program, which hosts more than 9,000 scientists from around the world each year on its campus. For more information about CSHL, please visit us at https://www.cshl.edu

You are required to be fully vaccinated for COVID-19 as a condition to your employment at the Laboratory. You will be required to provide proof of your vaccination on your first day of employment.

CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor
Company DescriptionFounded in 1890, Cold Spring Harbor Laboratory has shaped contemporary biomedical research and education with programs in cancer, neuroscience, plant biology and quantitative biology. Home to eight Nobel Prize winners, the private, not-for-profit Laboratory employs 1,100 people including 600 scientists, students and technicians. The Meetings & Courses Program hosts more than 12,000 scientists from around the world each year on its campuses in Long Island and in Suzhou, China. The Laboratory's education arm also includes an academic publishing house, a graduate school and programs for middle and high school students and teachers.