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Associate Dean of Administration & Finance - SPHHS (Hybrid Opportunity)

Employer
University of Massachusetts Amherst
Location
Amherst, MA
Closing date
Jun 27, 2023

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Sector
Business and Finance
Organization Type
Corporate
Job no: 518467
Work type: Staff Full Time
Location: UMass Amherst
Department: Dean - Pub Health & Health Sci
Union: Non-Unit Exempt
Categories: Human Resources, Accounting/Finance/Budget, School of Public Health & Health Sciences

About UMass

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

About the School of Public Health and Health Sciences (SPHHS)

The School includes six departments; health promotion and policy, biostatistics and epidemiology, environmental health sciences, nutrition, kinesiology and speech language and hearing sciences. SPHHS offers bachelor's degree options in speech language and hearing sciences, kinesiology, nutrition, and public health sciences and master's and doctoral degree options in audiology and speech and language pathology, kinesiology, nutrition, and public health (biostatistics, community health education, environmental health sciences, epidemiology, and health policy and management).

SPHHS has over 200 employee appointments, including tenure system faculty, part-time and full-time lecturers, permanent and temporary staff members, post-doctoral research associates, research fellows, graduate teaching assistants, and student employees.

SPHHS has doubled in size in the past decade, with over 2000 undergraduate majors and over 500 graduate students in on campus and on-line programs. The school's budget is approximately $21,000,000 with revenue sources coming from State Funding, Continuing Education Programs, and external awards. In FY22, the School received 63 funding awards, totaling $13,800,000.

The SPHHS occupies space in five buildings on campus totaling approximately 65,000 square feet, and has a presence in the newly built, state of the art, Institute for Applied Life Sciences within the Centers of Personalized Health Monitoring and Models to Medicine. This includes 27,000 square feet of newly renovated space in the Goessman building that houses cutting edge laboratory bench space, graduate student offices, departmental and administrative space, as well collaboration and conference space for the School. Under development, is another 27,000 square foot build (new/existing) in the former Totman pool area that will add classrooms, seminar space, dry lab research space, collaboration, student success and career advising and hotel offices. This will become the 'hub' for the School and is slated for opening Fall of 2025.

Job Summary

Reporting directly to the Dean of the School of Public Health and Health Sciences, the Associate Dean for Administration and Finance provides critical organization, direction, analysis, delivery, management, and leadership in core services and takes steps to ensure that such services function effectively, efficiently, and in compliance with legal and regulatory requirements as well as University policies, practices, and procedures. Core services include, but are not limited to financial management, human resources, information technology, privacy and security, research administration and facilities. The Associate Dean provides executive-level work to analyze and address issues of organizational efficiency, guides SPHHS through strategic planning processes, and manages the implementation of action items through detailed and comprehensive knowledge of the structure, operation, strategies and objectives of the organization. The Associate Dean will directly supervise four director level positions (Human Resources, Finances, Information Technology, and Research Administration) and indirectly supervise four positions.

This is a non-unit, professional position.



Essential Functions

Primary responsibilities include, but are not limited to, the following:
  • Serves as a strategic partner to the Dean, fellow Associate and Assistant Deans, Department Chairs, and Center/Institute Directors, to define, support and implement comprehensive, long-range strategic plans for research and education programs, and services creating a healthy and productive work environment.
  • Ensures that the School is a proactive, campus leader in its implementation of new and innovative financial analyses and administrative strategies to maximize all resources.
  • Maintains executive-level responsibility, in collaboration with the unit directors, to manage faculty-related personnel processes, determine budgetary needs, and ensure stated strategic objectives are successfully implemented, managed and maintained in order to promote our competitive advantage in education, research, innovation, outreach, and external partnerships and philanthropy.
  • Works closely with university-level administrators and peers in other colleges to collaborate and strategize on financial and resource-based decision-making, while also representing the Dean with various internal and external constituents.
  • Maintains executive-level responsibility, in collaboration with the Director of HR and Department Chairs, to ensure work related to personnel matters is accurate and completed in accordance with University policies. This includes (but is not limited to) human resource operations, recruiting, performance management, compensation, and personnel issues. Serves as the leader/strategic partner for the School regarding all matters relative to campus personnel policies and procedures, and serves as the primary liaison with executive (Vice chancellor/Provost) level campus offices relating to personnel matters.
  • Supports the Director of Information Systems and works with the University Information Technology and other appropriate University-level offices to ensure SPHHS IT policies and practices are aligned with the University goals and infrastructure.
  • Supervises the development of security plans to meet institutional and federal requirements and disaster recovery plans, optimal uses of resources, and the introduction of new, state of the art technology.
  • Works with the Associate Dean of Research and the Director of Research Administration (TBD). Will provide leader level guidance, support, and direction for all functions related to research administration (pre and post award). This includes but is not limited to leader level management/direction, process improvement, training, resolution of grant-related issues at SPHHS and across schools/colleges.
  • Ensures the classrooms, offices, and conference rooms are secure and well-equipped.
  • Supervises the space assignment process; addresses ergonomic issues; and coordinates building maintenance and enhancements with Facilities Management.
  • Stays current with, and in compliance with, Federal, State, and University rules and regulations pertaining to procedures and related business operations.


Minimum Qualifications
  • Master's degree in Business Administration, Public Administration, Health Administration, Higher Education Administration, or related field (e.g. Public Health (MPH)) plus eight (8) years of relevant experience is required; OR Doctorate in Business Administration, Public Administration, Health Administration, Higher Education Administration, or related field (e.g. Public Health) plus five (5) years of relevant experience is required.
  • Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of employees and students. Strong service orientation that demonstrates proactive relationship building and customer-focused problem solving.
  • Demonstrated leadership abilities, management skills, and supervisory experience. Commitment to inclusion and awareness and understanding of diverse thought, cultures, race, gender, and other differences. Commitment to employee development and engagement.
  • Ability to take initiative, work independently, manage multiple priorities, follow through and meet deadlines. Excellent written and oral communication skills, including presentation skills.
  • Demonstrated working knowledge of human resources and financial management practices, policies, and procedures. Proven competence with spreadsheets, word processing, electronic calendars, and central data systems.
  • Experience in higher education and record of developing and implementing new ideas.
  • Ability to exercise extreme discretion and judgment in matters of a sensitive or confidential nature. Experience with organizational development and employee training.


Preferred Qualifications
  • Experience working in a unionized environment.


Physical Demands/Working Conditions
  • Typical office environment activity.


Work Schedule
  • Some evening/weekend work related to executive presence at School/UMASS events (appropriate to the position).
  • This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position is non-unit, it is subject to the terms and conditions of the University of Massachusetts Board of Trustees Non-Unit (Professional/or Classified) Employee Personnel Policy.


Salary Information
  • Salary will be commensurate with skills and experience.


Application Instructions

Along with the application, please submit a resume, cover letter and contact information for three (3) professional references. Applicants should apply by the priority deadline of May 1, 2023 to ensure consideration. The search will remain open until the position is filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Apr 11 2023 Eastern Daylight Time
Applications close:

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