Sponsored Research Manager

Harvard University
Somerville, MA
Closing date
Sep 26, 2023

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Organization Type
Position Description
Reporting to the Associate Director of Sponsored Research, the Sponsored Research Manager will be responsible for the following main functions: 1) manage a high-level complex research portfolio; 2) manage one or two members of the Sponsored Research Administration Team; 3) with the guidance of the Associate Director, establish, write up and document standard operating procedures required specifically in the widely expanding sponsored research compliance realm; 4) under the guidance of, and in partnership with, the Associate Director, devise standard methodologies on monitoring and tracking compliance proactively; 5) establish methods for measuring and reporting sponsored metrics and drivers of the department; 6) serve as a deputy or back-up in the case of an absence of the Associate Director, and serve as an additional team resource to discuss issues and problem-solve.

More specifically, the Sponsored Research Manager will:
  • Manage a complex portfolio of lab sponsored research, such as those including subawards, many federal and year-logic accounts with dual appointment PIs as well as those of newly recruited faculty members to grow their sponsored portfolio;
  • Manage compliance issues, including, for example, use of stem cells or fetal tissue, human subjects, faculty disclosures, international collaborations;
  • Manage SRA team member(s), including annual reviews, interviewing and hiring (as needed), establishing expectations and setting standards for high-level performance;
  • Work with the Associate Director for Sponsored Research on establishing, writing up and documenting standard procedures such as, but not limited to journals, cost transfer approvals, effort monitoring, faculty review reports, faculty disclosures, new federal requirements;
  • Work with the Associate Director for Sponsored Research on the development and implementation of standard monitoring and tracking for processes such as cost transfers, journal execution and recording, effort  reporting, as well as other sponsored research areas;
  • Strategize in establishing new, innovative and efficient ways of measuring department's sponsored research health, including overall expenditures, committed sponsored revenue, number of proposals submitted, collaborations;
  • Serve as a back-up team lead and trouble-shoot complex sponsored issues in conjunction with the Associate Director and other members of the Sponsored Research team
Basic Qualifications
  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience
  • Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
Knowledge of Microsoft Office Suite, advanced Excel skills. Working knowledge of basic financial principles, budgeting, financial analysis.
Effective communication; ability to interact diplomatically with multiple stakeholders; adaptability; ability to manage staff through motivation, positive interactions, clear communication and setting clear expectations; ability to understand multiple complex concepts related to other functional areas that influence sponsored research (such as human resources, finance, contract law, the regulatory environment, government relations, education); ability to treat sensitive data with confidentiality and care; ability to think creatively and problem-solve; ability to elicit cooperation from multiple offices and institutions and build bridges.
Working Conditions
This is a hybrid position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Additional InformationWe are unable to provide visa sponsorship for this position
All formal offers will be made by FAS Human ResourcesBenefitsWe invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job CodeF1357P Research Admin III PrPs Work FormatHybrid (partially on-site, partially remote) DepartmentStem Cell and Regenerative BiologySub-UnitSciences Time StatusFull-time Salary Grade057Union00 - Non Union, Exempt or Temporary Pre-Employment ScreeningEducation, IdentityScheduleMonday-Friday, 9a-5pCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
  • School/Unit: Faculty of Arts and Sciences
  • Auto req ID: 62873BR

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