Senior Director, Sponsored Programs and Research

New York Institute of Technology
Old Westbury, NY
Closing date
Oct 6, 2023

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Organization Type
New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

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The Senior Director of the Office of Sponsored Programs and Research (OSPAR) is an administrative position that provides leadership, planning, assistance, and support to faculty and staff in all areas of sponsored research planning, coordination, reporting and proposal development. Reporting to the Vice Provost for Research, the Senior Director's core function involves the day-to-day operations of the office of sponsored programs and research, identifying and nurturing large programmatic funding initiatives that synergize strengths across various colleges, departments and strategic partners. The senior director also works closely with Principal Investigators in developing and submitting such programmatic proposals.

The OSPAR serves a s a critical role in furthering NYIT's research aspirations and effectively advises and collaborates among Academic Affairs, colleges, finance, General Counsel and other units on campus providing a foundation to promote growth of sponsored program awards at NYIT.
  • Identify and disseminate grant and contract solicitations and policy notices to faculty in their respective fields, including medicine, allied health, behavioral and life sciences, engineering and computing sciences, architecture and design, arts and sciences, and management.
  • Assist faculty in developing competitive grant and contract proposals, budget preparation.
  • Review, scientifically edit, assemble, and submit paper and electronic proposals to sponsors.
  • Mentor faculty and staff in grant writing, grantsmanship, and grant and contract management; interpretation and dissemination of guidelines, regulations, and compliance requirements.
  • Liaise with sponsors; negotiate, execute (as Signatory Official), and monitor grants & contracts; prepare research sub-award agreements and other contracts in consultation with General Counsel and the Vice Provost for Research.
  • Assist Office of Financial Affairs with post-award fiscal management of grants and contracts.
  • With Vice Provost, develop campus policies that foster research, scholarship, and creativity.
  • Prepare reports on sponsored project activity; provide data for institutional reporting and publicity; prepare data requests to Institutional Research, the Office of the Vice Provost for Research and Assessment Office for faculty.
  • Assist institutional officials and faculty in developing proposals for infrastructure improvement.
  • Administer domestic and global small-grants programs in accordance with New York Institute of Technology's collective bargaining agreement with Local-American Association of University Professors (AAUP).
  • Supervise sponsored programs staff and graduate assistants.
  • Maintain grants and IRB databases; create and maintain Office of Sponsored Programs and Research () and IRB () websites.
  • As New York Institute of Technology's Human Protections Administrator, provide oversight of two Institutional Review Boards and maintain Federal wide Assurance for the Protection of Human Subjects.
  • Organize and manage Institutional Review Board Office, including: supervision of IRB Administrator; technical review of human subject protocols; interpretation and application of DHHS human subject regulations; organization and participation in IRB meetings; preparation of IRB minutes, agendas, and policies; and recruitment and training of IRB members and PIs.
  • Per the Vice Provost, serve on Academic Senate, Patent Committee, and other internal committees.
  • Provide advisement to faculty and staff on intellectual property and technology transfer; review Invention Disclosures; perform prior art searches; liaise with the Vice Provost and General Counsel on IP matters.
  • Prepare and help administer university-wide policies on Misconduct in Research, on Conflicts of Interest in Research, on Required Education in the Protection of Human Research Participants, etc.
  • Bachelor's degree required
  • Master's or PhD preferred
  • Minimum of 7 years of progressively responsible experience in sponsored project administration, higher education institution
  • Preaward sponsored project administration; IRB administration; scientific editing; grant accounting; facility with spreadsheets, databases, and word processing programs
  • Facility with MS Office including Word, Excel, and Access; Adobe Acrobat; Oracle; extensive experience with electronic research administration systems including, NIH eRA Commons, and NSF FastLane; NIH, CITI or equivalent training in human subject protection
  • Broad knowledge of federal, state, and private, including corporate, funding sources
  • A strong track record in grant and contract administration and contract negotiation
  • Extensive knowledge of federal regulations and agency policies governing grant and contract administration
  • Analytical skills necessary to identify and convey compliance requirements to faculty and staff
  • Strong problem-solving and decision-making skills
  • Advanced computer proficiency including extensive experience with relational databases, spreadsheets, and word processing programs
  • Extensive experience in proposal and budget preparation; facility with electronic systems for proposal submission and research administration including, NSF FastLane and NIH eRA Commons
  • Strong oral and written communications skills
  • Supervisory experience and demonstrated leadership and teamwork
  • Strong work ethic, service-orientation, and attention to detail
  • Commitment to a culture of compliance
  • Knowledge of human subject and animal welfare regulations and experience in Institutional Review Board management
  • Personal initiative; and a proven ability to perform, prioritize, and delegate multiple tasks, and to deliver high-quality, timely results in a deadline-driven environment.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Other Information
In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.
Minimum Salary USD $116,000.00/Yr. Maximum Salary USD $156,300.00/Yr. Job Summary
  • Job ID: 2023-3306
  • Division: Academic Affairs
  • # of Openings: 1
  • Position Type: Staff
  • Type: Regular Full-Time
  • Category: Grants & Sponsored Programs
  • Work Mode: Hybrid

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