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External Operations Manager- Distribution

Closing date
Sep 20, 2023

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Job Description

The External Operations Manager (EOM) is responsible for operational execution of clinical distribution with the focus on the external part of the clinical trial distribution supply chain. The EOM Distribution oversees all outsourcing activities related to clinical distribution and functions as the key business partner interface with external vendors and ensures operational excellence within the CMO network, ensuring the delivery of high productivity, quality, and cost effectiveness. Has operational end to end responsibility for assigned activity. Leads and manages all project and glob-al distribution network activities and participates in cross-functional teams.

Your responsibilities include, but are not limited to:

• Manages all applicable finance activities, including Request for Proposal (RFP) for bidding & vendor selection, Grants, Purchase Orders (PO), invoice approval and tracking financial metrics.
• Assesses risks of the distribution strategy and provides guidance to the CTSM for distribution supply chain setup optimization. Advises GCS Study Team on all relevant elements of clinical distribution to ensure optimal usage of available capacity and budget. Drives the optimization of the general supply chain planning for development projects.
• Manages order alignment with GCS Study team members to coordinate distribution order preparation and to ensure proactive resolution of any distribution order related questions.
• Acts as the key business partner for operational interactions with the Vendors. Reviews the vendor capacity, resource planning and distribution tracker. Is responsible for the setup, management and development of the external distribution network
• Interacts with the CTSM and distribution vendor to flag potential issues or bottlenecks due to high demands, seasonal situations or local/regional issues.
• Works closely with internal GCS Logistics team to ensure trade compliance to Novartis and general standards is adhered to also by the external distribution vendors
• Manages deviations occurring at external vendors and escalates high level issues/bottlenecks to the relevant internal GCS stakeholders and external partners
• Participates or supports external inspections and audits together with TRD QA (and GCP QA where applicable) to assess distribution contractor capabilities
• Monitors and analyses vendor performance with pre-defined KPIs and collaborates with vendor to identify process optimizations and ensures timely follow up and completion of actions. Being sub-process owner in GCS, drives innovation in the areas of process simplification and cost reduction
• Contributes to productivity targets by continuously improve processes in own area of expertise. Liaises with GCS counterparts to review project status. Provides and analyses reports on various distribution as well as finance related topics

Diversity & Inclusion / EEO

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Minimum Requirements

• Degree in science, engineering or equivalent. >5 years of practical experience in chemical / pharmaceutical industry or > 3 years of experience in field of expertise
• Good expertise in related field. Good knowledge about the Drug Development process
• Basic project management, good organization and planning skills
• Knowledge of relevant regulations (e.g. GMP, HSE etc.) and Novartis specific standards.
• Demonstrates problem-solving and idea generation skills
• Good presentation skills. Fundamental Leadership skills.
• Very good communication, negotiation and interpersonal skills. Ability to work in interdisciplinary teams.

Why Novartis?
Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we
achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here:
Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:

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