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Associate Dean & Director, Student Conduct

Swarthmore College
Swarthmore, PA
Closing date
Feb 13, 2024

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Organization Type
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425-acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

The opportunity:

The Associate Dean and Director of Student Conduct will provide leadership and coordination of the various aspects of the College's Student Conduct system, specifically focusing on collaboration between the hiring officers within the Office of Student Engagement (OSE). Working closely with the Associate Dean and Director of Case Management and the four (4) Area Coordinators (OSE), the associate dean will provide primary management of the College's minor and major misconduct (CJC) student conduct process.

As an experienced professional, the associate dean will also provide oversight and guidance to students navigating the College's student conduct process. Additionally, the associate dean will provide guidance and support to the associate dean and director of case manager for respondents in the College's student conduct process, including the College's Title IX and College-Defined Sexual Misconduct policy, and is a member of the Title IX team.

The Associate Dean will provide leadership and strategic oversight of the College's student conduct process and serve as a Student Dean - advising a cohort of students on a wide range of academic and personal matters. Reporting to the Senior Associate Dean of Student Life, this position provides clear, timely, and thoughtful information to students regarding the College's student conduct process and responds to questions or concerns. Moreover, this position will serve as a proactive liaison to the community, providing educational programs that promote a safe, respectful, and inclusive campus environment. The Associate Dean will recruit, train, and provide direction for members of the College Judiciary Committee (CJC). This position is also responsible for all administrative functions of the Office of Student Conduct, such as reports, budgets, data, and file archiving.

The Associate Dean serves as a Student Dean and will be a Division of Student Affairs (DoSA) Leadership Team member. As a Student Dean , they are an academic advisor to 3-4 students each year. They are the primary point of contact for a caseload of students, providing wide ranging advising and support to students on issues including academic performance (e.g., faculty outreach, course performance warnings, academic probation, etc.), initiating and returning from personal and medical leaves of absence, managing health and/or personal issues, and helping students who are experiencing social or adjustment challenges. As a member of the Student Dean team, they work closely with colleagues in student health and wellness and/or counseling and psychological services (CAPS) on student cases involving complex and/or crisis situations. Student Deans also serve as communication liaisons with faculty, staff, and students' families/guardians.

This position requires participation in the College's Student Life Emergency On-Call Tier 1/Tier 2 team . As such, this position is typically expected to live within a 10-mile radius to campus. This is a full-time, 12-month position that reports to the Senior Associate Dean of Student Life.

Essential Responsibilities

Director of Student Conduct (85%)

  • Lead and support the College's student conduct process, ensuring students' rights as identified in the Student Handbook , including communicating with students and staff regarding allegations, collecting and reviewing information, interpreting, and adjudicating the student code of conduct, reviewing precedent, and determining sanctions.
  • Manage, train, and advise all student conduct officers.
  • Chair the College Judiciary Committee (CJC), including annual training of members, consulting faculty, staff, and students regarding the CJC, and facilitating adjudications of the CJC process.
  • Serve as the Student Conduct Administrator, the primary alternative adjudication officer for the CJC, addressing major misconduct allegations.
  • Oversee annual review and edits of the College's Student Handbook , including Title IX and College-Defined Sexual Misconduct policy.
  • Provide education and programming for the broader community regarding policies and procedures, specific to the student conduct process and Title IX.
  • Create annual reports related to all aspects of student conduct and assist in data collection and analysis for the Clery Act, Drug-Free Schools Act Reports, and Commonwealth of Pennsylvania Timothy J. Piazza Anti-Hazing Law bi-annual reports.
  • Adhere to a strict level of confidentiality and maintain a working knowledge of FERPA, Title IX, Campus SaVE (VAWA), Clery Act, including other current case law and national standards regarding student conduct and Title IX.
  • Assist faculty with allegations of academic misconduct including information collection, investigation, adjudication, and educational support.
  • Review and respond to student conduct records requests.
  • Oversee and administer the College's student conduct database system within Maxient.
  • Other duties as assigned in order to sustain and grow the College's student conduct program, Division of Student Affairs, Student Life, and the College's educational mission and goals.
Student Dean (10%)
  • Responsible for providing support on academic, personal, and disciplinary matters to a cadre of students each year. Provides advising, counseling, or referral as appropriate; monitors the student's progress and provides ongoing coaching and support to ensure problems are addressed.
  • Serves as the primary point of contact for any issues of concern regarding the students in their caseload that may be raised by faculty/course instructors, health and/or counseling services staff, residential life staff, coaches or co-curricular advisors, family members, friends, etc.
  • Meet with students as necessary for individual advising and mentoring.
  • Responds to and supports students experiencing personal and/or health emergencies; involves afterhours (nights and weekends) work as necessary.
  • Assists in advising students with academic and/or personal stressors; works closely with Counseling and Psychological Services (CAPS) and with Student Health and Wellness staff to address serious mental health or physical challenges.
  • Communicates and collaborates with faculty regarding students' absence from class, missed course work, academic struggles, and/or other personal emergencies affecting academic performance.
  • Provides sensitive and timely information regarding resources and options (both on- and off-campus) available to students.
  • Participates in weekly Student Dean and Division of Student Affairs Leadership Team meetings and provides counsel and support for all programs in the DoSA.
  • Participates in orientation, commencement, and other campus events related to the Division of Student Affairs.
Student Life On-Call Tier 1/Tier 2 Team (5%)
  • Serves as a member of the Student Life Tier 1/Tier 2 on-call group that responds to afterhours emergencies and crisis situations.
Who you are:
  • Excellent communication, mediation, programming, and consultative skills.
  • The vision to understand and appreciate the intellectual, social, and political development of undergraduate students.
  • Deep understanding of cultural, ethnic, racial, religious, sexual, and gender diversity and the ability to lead programming sensitive to the needs of all student leaders/groups.
  • Able to manage multiple tasks and priorities, begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work in order to maximize the use of the available resources.
  • Strong attention to detail and skill in accurate record keeping.
  • Must be adept and trained to identify, respond appropriately, and support students in crisis.
  • Strong organizational, interpersonal, and management skills that promote trust, effective communication, positive working relationships, participating, teamwork, and problem-solving. Ability to teach and train others and to lead in a collaborative manner.
  • Must be an effective listener and have excellent communication skills.
  • Experience working effectively with diverse populations. Should possess a strong understanding of issues related to diversity, inclusion, equity, and social justice. Self-awareness and awareness about power dynamics and building trusting, supportive, and equitable environments and processes.
  • Experience working and advising students in a highly academic environment, understanding the challenges that confront this type of student population.
  • Skills in negotiating positive outcomes. Identifies, analyzes, and addresses problems in order to resolve issues in a productive way.
  • Exhibits maturity, reliability, composure, and stability under pressure in order to handle on-the-job challenges. Understands and abides by a high standard of professional ethics in order to ensure the integrity of the College.
  • Understands and appreciates the intellectual, emotional, social, and psychological development of undergraduate students in a diverse community committed to intellectual rigor.
What you bring:

Required Qualifications
  • Master's degree in the field of social work, student affairs, public health, or other counseling related fields
  • Five to seven years of knowledge, training, and work-related experience in higher education student conduct or a related field.
  • Three to five years' experience directly serving as a dean and/or direct experience in academic advising or personal advising/counseling students; within a higher education liberal arts environment strongly preferred.
  • Experience in a liberal arts college/university or other higher education environments is strongly preferred.
Physical Demands
  • Continuously (5.6 hours - 8 hours) exhibit the ability to communicate, sit, and use fine manipulations to operate a computer and other office equipment.
  • Strong technical knowledge and ability to work in different applications and databases. Must be able to operate a computer, printer, copier, or calculator and communicate clearly on the telephone and in person. Must possess computer skills, including use of word processing, spreadsheets, various databases, presentation software, and the Internet.
Working Conditions
  • Continuously (5.6 hours - 8 hours) work in an indoor office environment within a moderate temperature and have continuous contact with students, faculty, staff, and the general public.
  • May involve some evenings and weekend commitments.
  • Reports for regular office hours and, when necessary, works beyond normal business hours to meet staffing or program needs. Participation in or attendance at various College functions during and after business hours is expected.

What You Will Get:

You'll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff.

We want to hear from you if you are excited about this role! For full consideration, submit applications with pay expectations, including a resume and cover letter.

PA Criminal Required

Swarthmore College requires a PA Criminal background check for all staff positions prior to the start of employment.

Review the 2024 Benefits Flyer . We offer benefit plans starting at zero cost! Upon benefit eligibility, the College contributes 10% of an employee's salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.

Swarthmore Benefits Guidebook

Retirement Plans

Tuition Grant Program

Tuition Reimbursement Program

Paid Time Off (Staff) *

Holiday Schedule

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Advertised: Dec 22 2023 Eastern Standard Time
Applications close:

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