Senior Assistant Officer (post level 12)

South Africa
Aug 03, 2018
Aug 17, 2018
Organization Type
University and College
Full Time
Duties and responsibilities:


  • Provide administrative support in the following areas: academic administration, office administration, client support and financial administration in the Department of Philosophy.
  • Assist the Head of the Department as well as postgraduate students with research administrative tasks.
  • Provide support in the areas of research and journal administration.
  • Manage enquiries and discretionary referral of enquiries to appropriate persons.
  • Manage all venue bookings, various control measures as well as assets.
  • Perform general administrative duties, including but not limited to: typing, filing, ordering and controlling stationery, arranging printing and making photocopies.
  • Report all maintenance queries within the department and manage follow-up procedures.
  • Prepare agendas, compile minutes, and distribute the decisions and resolutions of the meetings to all relevant parties.
  • Organise local and/or international travel arrangements efficiently.
  • Process financial documentation correctly and timeously (i.e. staff expenses, ad hoc claims, requisitions, and related financial documentation).

    Inherent requirements:

  • Grade 12.
  • Two (2) to three (3) year’s relevant administrative work experience.

    Required competencies

  • Knowledge and competence in administrative UFS systems (including PeopleSoft HR and Financials).
  • Proven experience in advanced research administration.
  • Basic competence in MS Word, Excel.
  • Written and oral communication proficiency in the official administrative language of the institution.
  • Knowledge and competence in Blackboard and Gradebook.
  • Ability to function independently and in a team.
  • Pay meticulous attention to detail.
  • Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment.


  • Secretarial or relevant administration diploma.
  • Philosophy as a subject (or equivalent) at third year level and/or an honour’s degree in philosophy.
  • Proven experience in doing advanced research administration.
  • Excellent knowledge of all the administrative systems of the UFS (including PeopleSoft).
  • Knowledge and experience in the higher education environment.


    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 9961/3687/3221/3039.


    Fringe benefits:

    (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

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