Admin Assistant

Department Student Affairs

Student Counselling and Development

Admin Assistant: (25 hours per week) (post level 13) (3 year contract appointment)

Job ID: 2735

Duties and responsibilities:

• Handle general office administration including but not limited to typing, filing, attending to telephones calls and appointments, attending to enquiries and sending of emails.
• Receive clients at reception.
• Schedule appointments and notify psychologists of client arrivals.
• Plan diary for psychologists, intern psychologists and counsellors.
• Capture client information on electronic system.
• Perform duties related to meeting administration.
• Ensure quality control at reception.
• Report faults and general maintenance issues.

Inherent requirements:

• Grade 12.
• Two years' experience in reception and general administration.

Required competencies:

• Computer literacy in MS Word, Excel and Internet usage.
• Excellent interpersonal and communication skills.
• Ability to function with ease in the university' richly diverse working environment.
• Work successfully within a professional team.
• Effective time management and ability to work under pressure.
• Must be able to work accurately and effectively, with excellent planning skills.

Recommendations:

• Knowledge of UFS administrative systems.
• Proficiency in Sesotho and/or IsiZulu.

Assumption of duties:

As soon as possible.

Closing date:

26 March 2019

Salary:

The salary is available on request. For any further enquiries, please feel free to contact 051 401 9161/7705/3687/7262.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

Applications may only be submitted online. All applications must be accompanied by the following:Please note: Compile/Convert all the below documents as one document (Pdf or Word), when uploading it on the online applications system.

• a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
• certified copies (not older than 3 months) of all academic records;
• certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• a certified copy (not older than 3 months) of your identity document (ID).

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.