Administrative Assistant
- Employer
- Global Academy Jobs
- Location
- United Kingdom
- Salary
- Starting salary is normally in the range £19,581 to £20,939. With potential progression once in post
- Closing date
- Jun 3, 2019
View more
- Sector
- Science, Life Sciences, Cell and Molecular Biology
- Hours
- Full Time
- Organization Type
- University and College
- Jobseeker Type
- Academic (e.g. 'Lecturer')
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Job Details
Job Purpose
Working as part of a team in the City-REDI Centre and under the Centre Manager, helping to support a number of day to day activities, which comprise of staff co-ordination, event organisation, supporting the Director, and supporting knowledge exchange activities.
Person Specification
Main duties
Ensure the smooth day-to-day running of the Centre:
Events & Workshops
To help to organise seminars, workshops, conferences and networking dinners:
Communications
Required Knowledge, Skills, Qualifications, Experience
Essential
Closing Date 3 Jun 2019
Working as part of a team in the City-REDI Centre and under the Centre Manager, helping to support a number of day to day activities, which comprise of staff co-ordination, event organisation, supporting the Director, and supporting knowledge exchange activities.
Person Specification
Main duties
Ensure the smooth day-to-day running of the Centre:
- To provide PA and administrative support to the Director of City-REDI.
- To support the Administrative Director and Centre Manager on activities associated with City-REDI.
- To act as a first point of contact for the Centre, dealing with internal and external queries in a professional and timely manner.
- The post holder will respond to queries directly or delegate as appropriate.
- To provide support in developing systems and procedures to ensure accurate records are maintained in relation to research projects.
- To be responsible for providing administrative support to the Centre's academic colleagues and research fellows: organising travel (UK and overseas) to include conference registration, accommodation, transport, and raising appropriate documentation for payment; purchasing items requested by team members and processing expenses.
- To be responsible for the organisation of visitors, coordinating appropriate documentation (ensuring compliance with UK Visa and Immigration requirements), organising accommodation and catering as needed.
- To be responsible for servicing the City-REDI Advisory Board meetings and team meetings, including corresponding with attendees to organise dates, book venues and catering, prepare papers, take minutes and proactively following up subsequent actions.
- To support the recruitment of new staff to the Centre and to be responsible for the preparation and delivery of inductions to new staff members.
- To liaise with University support services including IT, Facilities, Marketing, Creative Media and the Business School Administration team.
- Work as a member of the School's PST in pro-actively fostering effective, flexible, and efficient administrative interfaces across the College(s) and University offices to help provide co-ordinated services to students and academic staff.
Events & Workshops
To help to organise seminars, workshops, conferences and networking dinners:
- To support the Administrative Director and the Centre Manager(s) with the preparation, delivery and follow-up activities for events e.g. booking catering and venues, liaising with attendees, preparing materials for the day, providing support during the event, help with post event evaluation.
Communications
- Support the Centre Manager to maintain a web and social media presence that the Institute's diverse range of stakeholders can relate to.
- Ensure brand consistency and undertake formatting of publications such as working papers and reports.
Required Knowledge, Skills, Qualifications, Experience
Essential
- Educated to A Level or equivalent qualifications/experience.
- Previous experience of office administration.
- Highly motivated with a proactive approach and the ability to show initiative and prioritise multiple work tasks.
- Excellent interpersonal skills and the ability to interact with staff at all levels, working effectively both individually and as a member of a team.
- Flexible attitude towards the work activity of the team, which may vary according to workload.
- Strong written and verbal communication skills, including the ability to communicate effectively with a range of stakeholders.
- Working knowledge of computer software applications, including email, Word and Excel.
- The ability to handle confidential and sensitive information appropriately, ensuring compliance with University standards.
Closing Date 3 Jun 2019
Company
Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.
"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."
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