Faculty Coordinator - Student Governance Officer

Duties and responsibilities:

• Establish Faculty Student Governance Structures in line with the ISRC Constitution and the Institutional Statute.
• Provide capacity for all student governance elective and transitional processes.
• Facilitate actively the engagement of faculty Student Governance Structures in student governance activities, such as Student Councils, Public Life of the UFS etc.
• Facilitate actively the active participation of faculty Student Governance Structures in Senate and faculty boards.
• Facilitate actively the active participation of Student Governance Structures in ITP, Dialogues, Seminars and Critical Political, Religious and Arts & Cultural Conversations.
• Liaise and collaborate with faculty management in ensuring the active participation of faculty student representative structures within faculty governance structures.
• Facilitate the establishment and functioning of faculty assemblies in collaboration with faculty management.
• Empower and provide logistical support to faculty Student Governance Structures for Event and Project Management.
• Design and implement Student Governance Induction Programmes for faculty Student Governance Structures.
• Familiarise faculty student governance structures with the Higher Education Act, the Institutional Statute, the ISRC Constitution, the Institutional Rules, the General Rules and other relevant and provisions of the University of the Free State.
• Empower faculty student representatives on alternative dispute resolution mechanism.
• Assist in the provision of administrative support of the faculty student governance structures.
• Develop and implement a record keeping and filling system for faculty Student Governance Structures.
• Process requisitions for student Governance Structures.
• Facilitate attendance and active participation by faculty Student Governance Structures of Institutional meeting.
• Promote principles of good corporate cooperate governance amongst student associations and organisations.
• Compile quarterly, midterm and annual reports of the activities of faculty Student Governance Structures.

Inherent requirements:

• Bachelor Degree/National Diploma in any area of specialisation.
• One (1) to two (2) years' relevant working experience related to the duties and responsibilities as set out above.
• One (1) to two (2) years' experience in organised student life/governance.

Required competencies:

• Experience in - and knowledge of student governance.
• Experience in organised student life/governance.
• Ability to think strategically and to engage strategic frameworks.
• Demonstrated administrative experience.
• Background in higher education and student governance structures.
• Strong interpersonal and communication skills.
• Knowledge of procurement policies.
• Knowledge of the strategic objectives of the institution.
• Knowledge of financial policies and procedures.
• Competency in Microsoft Suite products (Word, Excel, PowerPoint and internet).
• Ability to work individually and in a team.
• Willingness to work after hours.

Recommendations:

• Knowledge of UFS finance and procurement procedures.
• Knowledge of UFS systems such as PeopleSoft and Outlook.
• A valid driver's license.

Assumption of duties:

As soon as possible.

Closing date:

07 May 2019

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 9161/3687/3699/7267/7705.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

Applications may only be submitted online. All applications must be accompanied by the following:Please note: Compile/Convert all the below documents as one document (Pdf or Word), when uploading it on the online applications system.

• a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
• certified copies (not older than 3 months) of all academic records;
• certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• a certified copy (not older than 3 months) of your identity document (ID).

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.