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Administrative Assistant - Department of Residence Affairs and Accommodation

Employer
Global Academy Jobs
Location
South Africa
Closing date
May 29, 2019

Job Details

UP Professional and Support

DEPARTMENT OF RESIDENCE AFFAIRS AND ACCOMMODATION

ADMINISTRATIVE ASSISTANT

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

The purpose of this position is to provide effective and efficient support services to the Guest Accommodation (GA) office with regards to handling of all administrative, operational and logistical functions related to the following guests at all UP Campuses. This will include offering an excellent client service in response to enquiries regarding Guest Accommodation facilities at all times within prescribed turnaround times.

RESPONSIBILITIES:

The incumbent will be responsible for:
  • Handling guest accommodation reservations and functions utilising the full capacity of relevant guest accommodation;
  • Administrative support, processes, procedures and workflow;
  • Offering an excellent client service and communications in response to walk-in, e-mail and telephonic enquiries at all times within the prescribed turnaround times;
  • Processing informal accommodation applications, placement, allocations, cancellations, departures, etc.;
  • Following-up on outstanding reservation payments, collections, debtors, and assisting in resolving account enquiries;
  • Access control;
  • Property leasing and contract administration.


MINIMUM REQUIREMENTS:
  • Three-year relevant diploma/degree;
  • Two years' experience in a client service environment;
  • Two years' experience in accommodation establishments or hospitality environment;
  • One year financial administrative experience;
  • A valid driver's licence.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
  • Good communications skills both verbal and written;
  • Ability to work under pressure in a real-time environment;
  • Ability to work in a team environment;
  • Attention to detail;
  • Good interpersonal skills;
  • Knowledge of the UP website;
  • Good writing skills;
  • Computer literacy;
  • Technically competent in PeopleSoft or equivalent;
  • Knowledge of an accommodation booking system;
  • Data capturing, diary management and filling skills.


ADDED ADVANTAGES AND PREFERENCES:
  • Experience in a tertiary institution and/or hospitality environment;
  • Experience in property leasing and contract administration;
  • Accounting experience;
  • Knowledge and adherence to UP policies and regulations.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:
  • A comprehensive CV;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 29 May 2019

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Fiki Nhliziyo, Tel: (012) 420 2297

Should you not hear from the University of Pretoria by 31 July 2019, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right not to fill the advertised positions.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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