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Administrative Officer (One post): Undergraduate Student Administration - Faculty of Health Sciences

Employer
Global Academy Jobs
Location
South Africa
Closing date
Aug 28, 2019

Job Details

FACULTY OF HEALTH SCIENCES
OFFICE OF THE DEAN
UNDERGRADUATE STUDENT ADMINISTRATION
ADMINISTRATIVE OFFICER
PEROMNES POST LEVEL 10


In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The successful candidate will be responsible for:
  • Performing administration of all activities with regard to undergraduate applications student administration, student records and examinations;
  • The orientation and registration of students;
  • Attending examination moderating meetings, uploading exam marks, identifying finalists, and capturing fixing curriculums and prerequisites;
  • Being actively involved during graduation ceremonies;
  • Advising prospective applicants regarding the selection process;
  • Capturing and maintaining data on student records;
  • Assisting with school/career/open days;
  • Processing correspondence (written and e-mail);
  • Performing office administration;
  • Handling enquiries and other aspects of student administration;
  • Performing ad hoc tasks within Student Administration as determined by the line-manager and Head of Student Administration from time-to-time.


MINIMUM REQUIREMENTS:
  • An appropriate three-year tertiary diploma or equivalent qualification;
  • Three years' administrative experience in a tertiary environment, with exposure to student administration, particularly in applications and admissions.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
  • Knowledge of institutional bodies', i.e. USAF Matriculation Board, South African Qualifications Authority (SAQA), Health Professions Council of South Africa (HPCSA), and South African Nursing Council (SANC), requirements;
  • Computer literacy with broad knowledge and experience in using PeopleSoft, MS Word, Excel, Gmail and the internet;
  • Strong interpersonal skills, highly organised and a keen commitment to excellence;
  • The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
  • Ability to work independently and participate effectively within a team;
  • Meticulous and the ability to maintain high level of discretion and confidentiality;
  • Appropriate language and communication skills (both verbal and written);
  • Ability to work under pressure and meet deadlines.


ADDED ADVANTAGES AND PREFERENCES:
  • PeopleSoft experience in Student Administration (Undergraduate Division).


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za , and follow the link: Careers@UP.

In applying for this post, please attach:
  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 28 August 2019

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr Edwin Montane, Tel: (012) 356 3243 for application-related enquiries, and Ms Celisa Anthony, Tel: (012) 356 3057 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 November 2019, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

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Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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