Executive Management Assistant

South Africa
Sep 06, 2019
Sep 17, 2019
Organization Type
University and College
Full Time

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.


This position will be based in the Office of the Vice-Principal: Institutional Planning. The Vice-Principal leads the University's strategic planning and resource allocation processes. In addition, he oversees Employment Relations, Facilities Management, Security Services and Information Technology Services. Within these functional areas, the Vice-Principal is responsible for the implementation of large institutional projects and processes, which include infrastructure developments and upgrades.

The incumbent will be required to:
  • Provide administrative and secretarial support to the Vice-Principal by performing a variety of administrative tasks, including but not limited to filing, minute taking, drafting letters, compiling presentations and reports, and managing phones and e-mails;
  • Manage office space and time using organisational skills;
  • Support the line manager and Department to ensure that the day-to-day office operations run smoothly and that deadlines are met.

  • Secretarial/Office Administration or relevant diploma;
  • Five years' experience in secretarial and office administration on an executive/senior management level;
  • Experience in report-writing and the compilation of presentations;
  • A valid driver's licence.

  • Knowledge and insight in the operations of tertiary education institutions;
  • Knowledge of project and financial administration;
  • Appropriate language and communication skills;
  • Data capturing, diary management and filing skills;
  • Time management skills and the ability to function independently;
  • Good interpersonal skills and the ability to maintain confidentiality;
  • Problem solving skills and the ability to work under pressure;
  • Attention to detail and accuracy.

  • Relevant degree in Business Administration or a related field;
  • Advanced certificates in the MS Office Suite;
  • Three (3) years' experience at a tertiary institution.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:
  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 17 September 2019

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Hermy van der Westhuizen, Tel: (012) 420 4028 for application-related enquiries.

Should you not hear from the University of Pretoria by 17 November 2019, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

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